ADMIN SUPERVISOR

Econofoods Pty (LTD)

Potchefstroom

ZAR 200 000 - 300 000

Job description

Econo Foods is a fast-growing FMCG Retail company specializing in frozen foods. Dedicated to delivering high-quality products at unbeatable prices, we prioritize customer satisfaction every single day. Our commitment to excellence, simplicity, and our vibrant colourful people working at Econo Foods sets us apart in the industry. Central to our identity is our unique HO HOLA Culture, characterized by appreciation and recognition. We celebrate the contribution of every individual and foster a supportive environment where everyone can thrive.

We are currently seeking a dynamic individual to join our team and contribute to our ongoing success. If you are passionate about delivering exceptional customer service, collaborating with a diverse team, and embracing continuous learning and growth, Econo Foods could be the perfect fit for you. Join us in our mission to provide quality products, value, and service to our customers, every single day.

PURPOSE OF THE ROLE

We are seeking a detail-oriented and organized Administration Supervisor reporting to the Retail Manager. The Administration Supervisor will support the Manager in the daily business operations of the retail store. Mainly responsible for many duties, including supervising employees, communicating and helping customers, and carrying out directives by the Retail Manager.

Key Responsibilities

Cash Management
Preparation, coordination, and handing out of Floats
Preparation of Float for Admin Desk
Daily Banking

Consolidation of previous night's cash up
Prepare paperwork as per HQ financial process
Be prepared for SBV collection

Assist Cashiers with cash drops

Allocate change as per request

Cash up at the end of every shift

Correction of Cashier mistakes with consent from Retail Manager

Administration

Administration of old stock write off and stock transfers

Check receipt invoices against orders and send through to GRV

Follow up on GRV cycle

Issuing of purchase orders

Handle transfers requests for general store management

Weekly filing, creating, updating, and maintaining records and databases

People Management

Match attendance registers against biometric system and print for sign-off

Assist with and/or refer any HR related queries

Assist with leave requests and forward to HR after authorization

Uniform and PPE orders and issue thereof to staff

Recruitment of staff as per Retail Manager instruction

Management of Casual payments

Report and administer any IR related issues in conjunction with HR

Set up the weekly cleaning schedule

General Duties

Upkeep of canteen

Stand-in for Retail Manager when mandated to do so

Upkeep of stationary volumes, labels, soap, etc.

Teamwork

Support department managers and co-employees

Actively participate as a member of the team

Performing any other task, not specified herein, which from time to time may be assigned by the manager

Housekeeping and Safety Standards

Ensures that cleaning and housekeeping standards on equipment and work areas are maintained according to laid down standards and norms

Ensure personal hygiene standards are maintained

Take reasonable care for own health and safety as well as the health and safety of others

Wear the correct PPE in accordance with the company policy and procedures

No interference or abuse of any health, safety and environmental welfare equipment

Keep work areas clean and free from hazards and risks