HR ADMINISTRATOR

HR ADMINISTRATOR

JOB SUMMARY:

As an HR Administrator, you will play a crucial role in supporting various human resources functions by providing various functions and assist in ensuring smooth day-to-day operations within the HR department. This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with confidentiality.

KEY RESPONSIBILITIES:

Recruitment and Selection:

• Assist in the recruitment process by posting job advertisements, scheduling interviews, and communicating with candidates.
• Coordinate pre-employment checks and documentation for new hires.
• Maintain recruitment files and databases.

Onboarding, Orientation and Offboarding:

• Facilitate the onboarding process for new employees, including preparing necessary paperwork, conducting orientations, and assisting with training schedules.
• Process employee terminations, conduct exit interviews, and ensure all offboarding procedures are completed accurately.

HR Administration:

• Maintain accurate and up-to-date employee records in both physical and digital formats.
• Support HR administrative tasks, including the preparation of HR-related documents, letters, and reports.
• Manage employee leave requests and attendance records.
• Assist in generating HR reports and analysing HR metrics as needed.

Employee Records and Documentation:

• Maintain accurate and up-to-date employee records, including personal information, contracts, and performance evaluations, ensuring compliance with data protection and privacy regulations.

Employee Relations:

• Address day-to-day employee queries and concerns and assist in resolving employee relations issues.
• Scribe at disciplinary hearings.
• Keep an up-to-date tracker of all disciplinary sanctions and records.

Labour Relations:

• Address and resolve workplace issues, grievances, and disputes through effective communication and conflict resolution strategies.
• Facilitate effective communication between management and employees.
• Assist in the development and implementation of disciplinary procedures.
• Conduct investigations into alleged misconduct or policy violations and recommend appropriate actions.
• Ensure compliance with local labour laws and regulations.

Performance Management:

• Conduct performance improvement and appraisal meetings with employees and Team Leaders.

Training and Development:

• Coordinate internal training programs, initiatives, and interventions for employees.
• Track employee training and development activities.
• Support employee development initiatives to enhance skills and competencies.

Policies and Procedures:

• Assist in updating and maintaining HR policies and procedures manuals.
• Provide guidance and communicate to employees on HR-related policies and procedures.

Health and Safety:

• Assist in implementing health and safety programs and initiatives.
• Participate in the coordination of workplace safety activities.

HR Reporting:

• Generate and maintain HR reports as needed.
• Develop and present HR reports to the CEO and Leadership for informed decision-making.

Requirements:

• National Diploma in Human Resources, Labour Law, Business Administration, or a related field.
• Preferable proven experience as an HR Administrator or similar role.
• Strong understanding of HR processes and procedures.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• High level of discretion and ability to handle confidential information appropriately.
• Excellent communication and interpersonal skills.
• Teamwork and ability to collaborate effectively.
• Excellent administrative skills.
• Detail-oriented with a focus on accuracy and attentiveness.
• Proficient in MS Office applications with Excel and Power Point.
• Knowledge of South African labour laws and regulations.

Job Type: Permanent

Pay: R15000,00 - R25000,00 per month

Application Deadline: 2024/12/17