Operations Manager Mokopane, Mogalakwena

Administration and Office Manager (JB)
Sandton, Gauteng
R to R Annually
Permanent

A leading environmental and sustainability consulting firm is looking for a highly organized and proactive Office and Administration Manager to oversee daily operations and support key business functions.

This role is essential in maintaining a structured, efficient, and compliant workplace, ensuring seamless administrative processes that contribute to the company's environmental and sustainability initiatives.

The ideal candidate will have strong leadership, multitasking, and problem-solving skills, with the ability to enhance office operations and support cross-functional teams in a dynamic and purpose-driven environment.

Minimum Requirements:

1. Proven experience as an Office Manager, Administrative Assistant, or similar role
2. Proficiency in Office and CRM tools
3. Strong organizational, time management, and multitasking abilities
4. Excellent written and verbal communication skills
5. Leadership qualities with a collaborative and problem-solving mindset
6. Attention to detail with strong administrative and coordination skills
7. Knowledge of basic bookkeeping, office budgeting, and expense tracking
8. Familiarity with health, safety, and compliance regulations (POPIA, First Aid, Incident Investigation)
9. High school diploma or equivalent (required)
10. Additional qualifications in Office Administration, Business Management, or related fields (preferred)

Duties and Responsibilities:

Office Operations & Administration:

1. Oversee daily office activities, ensuring compliance with company policies
2. Maintain digital (SharePoint) and physical filing systems
3. Manage office supplies, equipment maintenance, and IT support coordination
4. Handle administrative correspondence, document preparation, and database management
5. Assist HR with onboarding and personnel records

Technical & Project Support:

1. Provide administrative support to technical staff and management
2. Organize logistics for events, staff travel, conferences, and courses
3. Manage project-related administration, including Letters of Appointment
4. Facilitate tenders, vendor registrations, and report uploads

Financial & Bookkeeping Support:

1. Manage office budgets, process invoices, and ensure timely payments
2. Track supplier invoices and project expenses against budgets

Health, Safety & Compliance:

1. Implement and maintain health and safety policies
2. Ensure compliance with legal requirements and POPIA regulations
3. Act as the First Aid and Incident Investigation representative
4. Organize safety drills and maintain compliance records

Team Coordination & Leadership:

1. Supervise and support administrative staff for smooth operations
2. Foster a positive office culture, collaboration, and problem-solving
3. Act as the primary contact for office-related queries

Please do not apply using scanned CVs; no supporting documentation is required at this point, this will be requested later.

By applying, you agree to data handling.