HUMAN RESOURCES OFFICER

JOB DESCRIPTION: HUMAN RESOURCES OFFICER

Campus: Johannesburg
Supervisor: Executive Head: Human Capital
Closing Date: 31 October 2024

Introduction
The American International School of Johannesburg is committed to fostering justice, equity, diversity, and inclusion throughout our school community, and we are continually furthering our practices and behaviours as we strive to live these ideals.

Child Protection Statement
AISJ maintains strong child protection policies & procedures, ensuring that our students can pursue their education in a safe, secure, and caring environment. All faculty and staff are required to undergo criminal background checks, attend annual training sessions and sign a safeguarding agreement.

Position Overview
Provide full human resources administrative support to the school operations and play an active role in all human resources transactional and transformational activities to enhance maximum utilisation of HR Systems to support the HR activities. Ensure proper documentation, record keeping, and filing within the HR department and provide timely access to the document and data when required.

Qualifications:

• Grade 12 or Matric
• National Diploma in Human Resources Management or relevant qualification
• Degree in Human Resources Management will be advantageous.
• SAGE, VIP, SAP certificate
• Driver’s license

Attributes

• Attention to detail, systems-oriented, organized, analytical.
• Multilingual with a strong command of English and at least one African language will be an added advantage.
• Self-motivated, honest, high integrity, courteous, and helpful.
• The ability to function well under pressure, prioritize matters, and act on them accordingly.
• The ability to function both independently and in a team, take initiative, show commitment, and be motivated to achieve tasks in the required time frame.
• Coordinating time and resources well and demonstrating strong interpersonal and mediation skills with a positive attitude.
• Needs to be culturally aware with good ethics, problem-solving, and visionary thinking competencies.
• Continuously pursues to improve skills through on-the-job or external training.
• Understands the importance that parents play in our community, that education is the key proponent in the organization, and that we serve the students and parents.
• Demonstrate aptitude or competence for assigned responsibilities.

Preferred skills and experience

• A minimum of 2 years’ HR experience in a similar role.
• Strong computer experience including knowledge of various HR systems.
• Previous experience working in the educational sector and within a multinational environment advantageous.
• Solid understanding of payroll processes and documentation.
• Understanding and experience in dealing with onboarding and exit documentation.
• Sound understanding of benefits administration.
• Multilingual and ability to engage with employees at a lower level in their own language.
• Ability to engage and guide both staff and line management on processes and documentation required.
• Sound knowledge of the South African Labour Laws.
• Strong interpersonal skills and ability to work with the Unions.
• Excellent administrative skills and experience.
• Experience in SAGE People or Sage Payroll.

Key Performance Indicators

• Effective recruitment and selection process.
• Smooth and efficient onboarding process.
• Effective staff engagement through HR Policies and Processes orientation through the HR Portal.
• Smooth admin and payroll process.
• Sound exits management process.

Performance responsibilities:

Recruitment and selection

• Administratively support HR department on the release of adverts, shortlisting, and setting interviews.
• Support HR recruitment process by providing credential checks and ensure that records are kept safely.
• Collect all onboarding documents and ensure that employees are captured on the HR System and registered with Payroll.
• Open and file employee files and ensure that all relevant employee details are on file.
• Facilitate the application of employee benefits such as medical aid, pension, life, and dread disease cover.
• Ensure proper filing of completed interview guides are kept and made available upon requests.

Employee Relations

• Receive and file all disciplinary warnings and ensure that records are kept safely.
• Assist in taking minutes during the disciplinary hearings.
• Receive and submit to payroll all the union application and cancellation forms.
• Provide monthly union membership lists and do conciliation with payroll.
• Retrieve documents and assist in the compilation of evidence in preparation for disciplinary processes.
• Provide administrative support to Employment Equity Committee, including keeping attendance registers.
• Represent the company at CCMA in the conciliation processes and occasionally during Arbitration processes.

Training and Development

• Assist with the collection of Individual Development Plans or forms part of the Team Development Plan.
• Assist with the collection of training details and ensure that they are recorded and reported accordingly.
• Receive and file all training attendance registers and file certificates received.
• Facilitate performance management activities, including ensuring that annual performance scorecards are discussed and agreed upon at the beginning of the school year.

HR Administration

• Ensure proper record keeping including employee filing, training records, interview records, etc.
• Ensure accurate payroll input and that it is submitted in time.
• Play an active role in the benefit application, such as medical aid, pension, and other aspects.
• Ensure information is updated from time to time including the family information.
• Ensure that all employees complete the correct engagement documents.
• Facilitate the change of banking details, medical aid, marital status, etc.
• Produce leave reports and advise line management on leave forfeiture and other leave-related issues.
• Facilitate the exit documentation for exiting employees.
• Keep all probation and onboarding documents for newly appointed employees.
• Play an active role during the wellness days and wellness programs.
• Play a critical role in the collection and recording of performance scorecards.

Policies and Procedures

• Drive HR policies awareness and educate Ops staff on different HR policies and procedures.
• Guide and assist line management to comply with HR processes.
• Assist with leave administration in the ESS system.

School hours: This is a 45-hour per week position and may be required to work longer hours from time to time.

Application process

In order to complete the AISJ application process, please click here and complete the electronic form. Information captured on this form will be stored on a secure database and will be used to complete a quick reference check on vacancy compatibility.

Privacy
By submitting your CV, you are agreeing to the AISJ Recruitment Protocol and consenting to AISJ processing your personal information in relation to the job you’re applying for. Your details will be processed in accordance with our Privacy Policy accessible through https://www.aisj-jhb.com/privacy-policy. By submitting your email address and any other personal information, you consent to such information being disclosed and stored in accordance with our Privacy Policy and Protection of Personal Information Act of 2013.