Project Administrator - Fmd

Job title: Project Administrator - FMD

Job Location: Gauteng, Pretoria

Deadline: March 06, 2025

Detailed description

The successful candidate will be responsible for the following key performance areas:

1. Assist in compiling and maintaining mandatory project documentation (e.g. information relating to a project charter, business case, project plan and change request) to ensure project compliance in terms of the Programme Management Office’s (PMO) standards and procedures.
2. Collate and manage project information and reports to ensure that relevant stakeholders are adequately informed of project status.
3. Liaise with various stakeholders (internal and external) throughout the project life cycle to maintain effective communication on all matters relating to the project.
4. Update and maintain the project schedule, highlighting deviations to ensure that project timelines are adhered to and allow for planning adjustments.
5. Maintain a project repository to make sure that project information is accessible to all stakeholders and available for audit purposes.
6. Schedule meetings, consolidate information for meetings, maintain and disseminate minutes and ensure that actions are followed up as per the minutes.
7. Record, update and maintain lessons learnt, risks, issues and action logs to allow for the management of project risks by the project manager.
8. Contain and follow up on project activities in the absence of the project manager to ensure project continuity.
9. Maintain the financial spreadsheet to keep track of payments, including liaising with vendors and FMD’s financial management section to ensure the timely payment of invoices.

Qualifications

Job requirements:

To be considered for this position, candidates must be in possession of:

1. A Diploma (NQF6) in Project Management or an equivalent qualification;
2. A certificate recognised by the Project Management Institute (PMI) or the Association of Project Managers Group (APMG) (e.g. Professional in Project Management (PPM) certification); and
3. Two to five years’ experience in a project management environment.