Admin Assistant

As an entry level Admin Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our company. Your main responsibilities will include providing administrative support to the management team, maintaining records and databases, and assisting with various office tasks.

This position is office based, in Cape Town ONLY.

Key Responsibilities:

1. Provide administrative support to the management team, especially document collection.
2. Maintain accurate records and databases, ensuring all information is up-to-date and easily accessible.
3. Handle incoming and outgoing communication, including emails and phone calls.
4. Handle confidential and sensitive information with discretion.
5. Gather and organize all necessary documentation from new candidates.
6. Facilitate the onboarding process for new candidates, ensuring a smooth transition and compliance with all required protocols.
7. Continuously monitor and report on the progress of new crew members, providing updates and addressing any issues that arise.
8. Maintain meticulous records of all information throughout the recruitment and onboarding processes, utilizing spreadsheets to track data accurately.
9. Assist one of our recruiters with various administrative tasks related to candidate management and placement.
10. Provide additional assistance with various recruitment needs as required, ensuring the efficient and effective operation of the recruitment team.

Qualifications and Requirements:

1. High school diploma or equivalent.
2. Additional qualifications in office administration or related field or proven experience as an administrative assistant or in a similar role is essential.
3. Excellent organizational and time-management skills.
4. Meticulous attention to detail.
5. Computer literate.
6. Strong communication and interpersonal skills.
7. Ability to multitask and prioritize tasks effectively.
8. Problem-solving abilities.
9. Ability to maintain confidentiality and handle sensitive information.