Junior Sourcing Specialist

Designation: PP3988 - Junior Sourcing Specialist

Category: Finance Risk & Internal Audit - OF5306

Posted by: Alexander Forbes

Posted on: 02 Aug 2024

Closing date: 14 Mar 2025

Location: Sandton

Purpose Of The Job

The Junior Sourcing Specialist is responsible for supporting the implementation of all procurement procedures, policy documents and governance frameworks to fulfil the Procurement mandate. This role requires executing the tender process and negotiating with existing and potential suppliers/vendors to establish contractual agreements and to engage with Business stakeholders to adopt the Procurement policy. Influencing business to meet transformation targets (Preferential Procurement Spend) is essential. This role will support multiple categories of spend in line with Alexander Forbes objectives.

Overview
Core activities

1. Multiple category spend experience
2. Knowledge and exposure to the Marketing, Legal, Property & Facilities, Compliance, Audit, Risk & Governance, HR, IT, Finance businesses, etc.
3. Best Practice Procurement standards
4. Delivery aligned to AF agreed Key Performance Indicators (KPI’s)
5. Continuous process improvement through operational efficiency.
6. Project management of overall AF 3rd Party engagements
7. Support sourcing / negotiation strategies for specific pipeline projects
8. Smooth transition and handover of executed projects
9. Knowledge of various contracting models and structures.
10. Legal compliance within the procurement sphere.
11. Contract management activities - contracting process between Alexander Forbes and 3rd party suppliers
12. Implementation of post contract management services for strategic suppliers (SRM Framework and implementation)
13. Implement procurement risk and governance framework and implement self-assessments (audit readiness)
14. Integrated financial process understanding
15. Maintenance of all procurement related statistical information.
16. Statistical maintenance - must be able to articulate and display information in simple formats allowing business to make key decisions.
17. Validation of all statistical data within the procurement department.
18. Developing statistical templates that are aligned to group templates.
19. Attention to detail, analytical and able to manage high volumes of data.
20. Conduct deep dive spend and market analysis
21. Knowledge of procure-to-pay systems (preferably Oracle Fusion).
22. Supporting all system related enhancements for all procurement activities.
23. Total cost of ownership reduction strategies.
24. General administrative support to the procurement division.

1. Strong understanding of supporting business needs with Procurement best practice.
2. Ability to assimilate business needs and integrate with total procurement system requirements.
3. Stakeholder Management – forging Trusted Advisor relationships with stakeholders through Category Advisory Boards (ensure excellent service ratings from BU stakeholders)
4. Establish cross functional teams
5. Facilitate end to end sourcing process and buying activities as required
6. Educating Business and Suppliers on procurement processes and protocols that must be adhered to and repercussions, if not followed / compliant with same.
7. Ensure Business stakeholders understand deviation processes and requirements
8. Ensure Suppliers understand information and process requirements
9. Setup procurement calendar with Business stakeholders for 6 months – 1 year period including BU Manco meetings (align on agendas for meetings)
10. Ensure alignment with Business stakeholders for annual budgets and pipeline
11. Ensure alignment with Business stakeholders on BU, supplier and service/product/commodity strategies

1. Support the communication AF B-BBEE and Transformation requirements to suppliers and ensure best possible supplier options obtained
2. Ensure that supplier B-BBEE details are up to date to allow best positive supplier options are available for sourcing team to pursue services / products from
3. Support strategies and systems to combat B-BBEE non-compliance and “B-BBEE Fronting”
4. Support process for monthly B-BBEE spend reports
5. Support the identification of B-BBEE Compliance related risks for procurement and ensure mitigation of same
6. Support the development of supplier B-BBEE reports and provision, periodically

1. Total procurement dashboard maintenance.
2. Monthly reporting on AF procurement spend on a Category level including Category Management, sourcing and contracting activities ensuring that AF transformation objectives are being driven.
3. Support the development of various robust and insightful procurement reporting capabilities, dashboards, analytics and tracking systems.
4. Performance management reports to measure supplier performance and procurement operational activities in accordance with SLA’s.
5. Supplier risk management, due diligence support and reporting in accordance with business continuity management strategies.
6. Group B-BBEE and procurement spend extract reports on a progressive basis as build up to financial closure.
7. B-BBEE scorecard measurement reports using the principles of TMPS (total measured procurement spend).

1. Relevant Business degree/Diploma/Certificate or equivalent Procurement-related certificate/diploma
2. 3 years experience in Supply Chain / Procurement departments and/or transformation teams
3. Proven work experience/ knowledge of Procurement management processes & best practices
4. MS Office Advanced User
5. Knowledge and experience of Oracle P2P systems
6. Excellent stakeholder management and influencing skills
7. Excellent data analysis, synthesis and management skills
8. Excellent communication and presentation skills