Divisional Payroll Manager

ROLE PURPOSE

Manages the divisional employment costs and directs the activities of wage staff, monitors the payroll processing objectives including audits and relevant legislative compliance (affecting employer/employee relationship).

MAIN OUTPUTS

1. Occupational Tasks
   • Manage accurate payment of employees within the division for Permanent and Temporary Wage employees
   • Oversee and manage overall company payroll objectives within the division
   • Manage compliance with policies, procedures and legislation to mitigate governance risks
   • Prepare monthly reports on the Wage Cost measurements as well as Operational Wage risks to the COO and Divisional Finance Manager
   • Review PRP shifts and change requests to be aligned with approved costings
2. Manage accurate payment of employees within the division
   • Compliant and accurate Wages payroll
   • Determine employee costs to the company and ensure compliant and accurate payroll
   • Apply and implement proper procedures and ensure compliant and accurate payroll
   • Analyze and provide monthly reports on Wage journals to the Divisional Financial Manager and Divisional Finance Manager
3. Oversee and manage overall company payroll objectives
   • Manage department strategy for the division in collaboration with the COO and Divisional Financial Manager
   • Plan, organize and monitor work within the payroll environment in the division in collaboration with the Divisional Finance Manager
4. Payroll Reports
   • Conduct (predictive analysis) business intelligence reports for payroll functions – work closely with the Divisional Finance Managers
   • Divisional Measurement reports identifying risk areas and track any non-compliance.
   • Divisional Wage Cost reports explaining MOM and QTQ and YOY variances
   • Divisional ETI measurements, forecasting and tracking statistics
   • Divisional Wage Cost analysis for Payroll Flash & CFO Quarter reports
   • Divisional PRP hours analysis for Payroll Flash & CFO Quarter reports
5. Manage compliance of policies, procedures, and legislation to mitigate governance risks
   • Compliant payroll function
   • Implement procedures for managing areas within the payroll environment & customer service impact (internal and external) according to the directive of the Divisional Financial Manager
   • Implement process of conducting (predictive analysis) business intelligence reporting to improve employment cost according to the directive of the Divisional Finance Manager
   • Implement procedures for managing audits for payroll according to the directive of the Divisional Finance Manager
   • Monitor archiving of Wage documents and paperwork
6. Measurement Reporting for Divisional Financial Manager and COO MOM and YOY reporting
   • Leave cost analysis
     • Divisional Leave Balances
       • Submit accurate and timeous Bi-weekly report on progress to GMs
       • Extract leave balance for all prefixes and distribute to Ops / GMs / RWAs
       • Scrutinize high leave balances and communicate to Ops / GMs / RWAs / FMs
     • Leave Credit
       • Submit accurate and timeous Bi-weekly report on progress to GMs
       • Drive wage efficiencies by managing the accuracy of payroll
       • Report Budget VS leave balances actuals to Divisional Finance Manager & COO
     • Leave Replacements
       • Submit accurate and timeous Bi-weekly report on progress to GMs
       • Drive replacements daily
     • Leave credit vs Leave Replacements
       • Report Budget VS leave replacements actuals to Divisional Finance Manager & COO
     • TEMP employed longer than 3 months
       • Late Terminations
       • Excessive overtime
       • All allowances
       • Prolonged absenteeism
       • Rate of Pay comparisons
       • ETI
       • Foreign Nationals vs National checking ID & Work permit accuracy and compliance
       • TEMP onboarding accuracy
       • Summary of Archiving Wage documents and paperwork
       • Report on staff movement and headcounts

Operational Wage Workforce Management with GMs / Divisional Finance Manager & COO • Manage accurate use of Contractual Temp on Time & Attendance

• Analyze and Drive reduction of leave cost on Balance Sheet
• Manage and monitor Wage costs
• Manage compliance on TEMP employed longer than 3 months
• Manage Termination processes done on time
• Drive excessive overtime based on MOM flash Monthly comparisons to Divisional Finance Manager and COO
• Analyze all allowances based on MOM flash Monthly comparisons to Divisional Finance Manager and COO
• Monitoring staff movement (Terminations, New Hires, Promotions and transfer to Permanent positions)

Training

• Weekly Training of the Wage Administrators in accordance with the National Payroll training schedule

Meetings

• Feedback on Monthly GM’s meeting
• Schedule Operational Meetings in the division to discuss Wage issues
• Operational One on One sessions where required
• Attend Bi-weekly/monthly GMs / Finance Manager-Payroll/ Divisional Finance Manager & COO meetings

QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:

• Payroll Diploma or Degree in Finance with Payroll experience
• South African Payroll Association - Professional Certification
• Grade 12
• Code 08
• Minimum 10 years at a Payroll Management level, with practical monthly reconciliation to confirm balance due, processing of monthly payments, Payroll Tax knowledge, application of ETI legislation, UIF, and Skills Legislation, SARS Regulation, Compliance to Safety Health Environmental Risk and Quality (SHERQ), Compliance to relevant Labour and Equity Legislation Laws, Compliance with COIDA, Compliance of Tax and Company Statutes, Human Resources Management, Payroll Theory and Application, Payroll Accounting, Business Intelligence Reporting and Payroll Audits
• All employee related legislation (e.g. BCEA, EEA, SDA, UICA, WCA etc.), including sections of Labour Legislation (LRA), and 4th & 7th Schedules to the Income Tax legislation and related Bargaining council regulations
• MS Excel, MS Outlook (Intermediate skill level), SAP knowledge

FUNDAMENTAL COMPETENCIES

• Accuracy
• Result orientated
• Stress tolerance
• Written communication
• Functional/ Technical skills
• Management Concepts and Applications
• Problem Solving
• Customer / Client Focus
• Planning ability
• Analytical
• Relationship building
• Trust and Honesty
• Compassion and Empathy