Digital Operations Specialist

About the job Digital Operations Specialist

Digital Operations Specialist

The Specialist:

Digital Operations will report into the Portfolio Manager: Digital Operations. The individual will be responsible for ensuring that the Digital Channels are functional and operating effectively, enabling customers to self-serve and buy or upgrade across any of our eCommerce platforms.

The specialist will need to investigate and case manage customer queries through effective incident management processes, identify technical failures and root causes via system logs and database files, and derive insights and recommendations for root cause solutions using modern technologies, i.e., RPA, AI, automation, and ChatGPT tools.

Identify gaps within customer journeys, IT, and Business and fill the gaps by bringing in new solutions and workflows through continuous improvement initiatives.

This opportunity will provide the successful candidate with exposure to various departments as well as personal growth and self-development.

Key Responsibilities will include (but are not limited to):

• Escalate any faults in line with severity to the relevant departments, stability forums, and ensure continuous follow-up until the fault has been resolved.
• Ensure adherence to agreed Service Level management with the various support stakeholders.
• Continuously review the Service Management process, deliverables, and SLAs with stakeholders.
• Own resolution of online incidents/bugs with relevant resolver groups including, but not limited to, IT Operations and IT Development.
• Drive reduction in Net Promoter Score detractors through effective incident management principles via established prioritization methods e.g., Agile PM/Scrum.
• Provide first-line support for online SLT/CBU/VB/App and CEO escalations in the online space with an emphasis on continuing enablement of Self-Service and E-Commerce.
• Use a variety of technical tools to enable First Call Resolution (FCR) in the online space: Informix SQL, Postman, SoapUI, Elasticsearch, Oracle SQL.
• Identify enhancement opportunities for pre-existing RPA, as well as new RPA opportunities.
• Maintain and update RPA self-service guides, and provide insightful reporting on RPA performance.

Monitoring, Reporting, and Analytics:

• Deliver necessary reporting to support operational management on a monthly, weekly, and ad hoc basis.
• Ensure that all IT Business partners continuously monitor and resolve all monitoring alerts and exceptions within agreed SLAs.
• Drive proactive identification and remedy of User/Customer experience issues within the digital space using analytical tools - Adobe Omniture, Qliksense Reports, Service Request Management (SRM) reports.
• Calculate financial and NPS (Net Promoter Score) declines due to technical issues.
• Interpret eCommerce dashboards and trends and provide valuable insights to improve the overall customer journeys and experiences.

Driving Continuous Improvement across CBU and VB Digital Platforms:

• Identify key process gaps on the CBU/VB Digital platforms as well as call centers and CEO's Office.
• Identify top service call drivers and draft suggested solutions.
• Identify possible revenue streams through customer interactions.
• Log necessary Service Improvement Concept /BRS (Business Requirement Specification) Documents with Product owners.
• Engage with business and IT stakeholders to implement said improvements e.g., Stability Forum.
• Drive education and onboarding initiatives with customer contact centers.
• Identify potential service improvement tools and methodologies that will assist resolution turnaround times.
• Provide support for online sales (checking order status, verifying payment status, and investigating technical faults with integrated systems on the eCommerce platform).

Key Competencies and Abilities:

• Computer Application Skills.
• Presentation Skills and meeting facilitation.
• Mobile Technology Aptitude Skills.
• Mobile Internet and Web Internet Skills.
• Attention to detail and Quality Assurance.
• Proofreading and QA skills.
• Written and verbal communication and client-facing skills.
• Telephone skills and social etiquette.
• Customer Service Skills.
• Good logic and time management skills.
• Project Management (advantageous).
• Reports creation and Analytics.

The successful candidates will need to meet the following criteria:

Experience/Knowledge and Education:

• Degree or Diploma in an IT related field or 2+ years experience in an IT related field.
• Good understanding of Oracle SQL.
• Knowledge of online sales and eCommerce.
• Knowledge of payment providers.
• Good understanding of Agile Methodologies and the Software Delivery Lifecycle (SDLC).

Exposure to the following would be an advantage:

• Experience with Digital-based and online information systems.
• Knowledge of monitoring tools such as Elasticsearch would be advantageous.
• Basic understanding of HTTP response codes (e.g., 404, 201, 500, etc.).
• Knowledge of content management systems.
• Knowledge of eCommerce platforms such as Magento.
• Experience with Online journeys and Digital Products sold via eCommerce platforms.
• Testing of journeys and working with Test Data.
• Knowledge of HTML, JSON, XML, Oracle, and Web Design (advantageous).
• Good understanding of Service Design principles and User Experience.

Experience with the following systems would be considered as key advantages but are not necessary as you will be exposed to these as part of your upskilling: Elasticsearch, Kibana, Magento, SOAP UI, Postman API, Sentry, Adobe Analytics, Zipkin, Remedy, JIRA, Oracle SQL Developer, Confluence, ChatGPT, RPA, Automation.