Deputy Registrar

REGISTRAR'S OFFICE

DEPUTY REGISTRAR

PEROMNES POST LEVEL: 3

The University of Pretoria is one of South Africa’s top research-led universities, dedicated to producing high-quality, impactful research that addresses complex contemporary issues. It is one of the most significant producers of research and makes a major contribution to postgraduate and postdoctoral fellowship training, as well as nurturing and supporting researchers at different stages of their research careers. It is home to the largest number of National Research Foundation (NRF)-rated researchers. The University has developed the infrastructure and a number of research platforms, including the Future Africa Institute and Campus, which support multi-, inter- and transdisciplinary research across the institution. The University is continuously expanding its research partnerships and collaborations across the globe.

The University’s nine faculties and business school offer a wide spectrum of under- and postgraduate programmes that are recognised internationally. It offers quality education to a cohort of approximately 55 000 students from across the diversity of the South African population and awards approximately 14% of all degrees conferred annually by public universities in South Africa.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but it is not limited to, candidates from under-represented designated groups. In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

Reporting to the Registrar, the successful incumbent has delegated authority from the University’s Registrar, and as such, is responsible for legislative compliance, good governance, and protecting the University from risk. The responsibilities around examinations, rules, policies, graduations, records management, compiling the UP Calendar, Rules and Yearbooks, etc. are core to the main functions of the University. The Deputy Registrar is required to support the Registrar in his/ her responsibility for the University's compliance with its statutory obligations in respect of its academic functions.

The successful incumbent will be responsible, amongst others, for the following:

• Formulating mission, goals and strategies for the division after consultation with faculties and relevant stakeholders.
• Developing and maintaining structures and systems that facilitate the entire student life-cycle from recruitment to graduation.
• Contributing to the development, monitoring and implementation of administrative strategies, policies and procedures designed, amongst others, to ensure successful achievement of enrolment targets.

• Managing the operations of the Department of Enrolment and Student Administration, the Information Governance Unit, UP Museums, UP Archives and TuksSport High School.

• Ensuring effective academic administration across the University in support of the teaching enterprise so that academic staff and students can teach and learn, supported by reliable administrative processes, and in such a way that each student’s record, for which the Deputy Registrar is responsible, has integrity.
• Overseeing the provision of the full service required for University examinations; including but not limited to producing examination timetables that are clash-free and coherent, arranging the secure logistics related to examinations, and managing the PhD examination process.

• Ensuring the implementation and currency of the Information Governance and Data Governance Framework and Strategy at UP.
• Managing the implementation of the Information Governance and Privacy Protection (iGaPP) decentralised model to ensure continued accountability, transparency and legislative compliance, in support of the University’s strategic objectives.

• Overseeing the management of the University of Pretoria Museums in order to ensure the professional quality of curatorial governance and ethical management of the museum collections and their associated archives.

• Overseeing the management of the operations of UP Archives in accordance with National Legislation (National Archives Act).

• Ensuring that learner athletes are offered a unique opportunity to live out their passion for sport in a distinctive sporting milieu created by the High Performance Centre (HPC) and the University of Pretoria.
• Ensuring that TuksSport High School distinguishes itself by offering quality education to South African and international high performance athletes, and does so within a flexible structure.

• Compiling the annual budget for the division and submitting it to the Registrar and other Executive members for approval.
• Developing and implementing essential divisional financial control and savings measures.
• Providing support to line managers in terms of budget control and fund management of various cost points and operational accounts.
• Supporting the management of the annual budget of the department and divisions within the Deputy Registrar’s control.

• Managing the staff in the Office of the Deputy Registrar to ensure appropriate services are delivered.

• Liaising with external stakeholders such as the government, embassies in South Africa, science councils and funding agencies, international networks and international institutions with whom the University has or wishes to establish, partnership agreements.
• Collaborating with relevant stakeholders in directing the recruitment of local and international students.
• Contributing to building the international reputation of the University in collaboration with the Department of Institutional Advancement.

• A relevant Master’s degree.
• A minimum of five (5) years’ experience (three (3) of which should be in senior management) in
• the development and maintenance of structures and systems that facilitate the entire student life-cycle from recruitment to graduation and beyond (verification processes, etc.).
• institutional governance and compliance with the applicable legislative and regulatory framework, most especially, the Higher Education Act 101 of 1997, as amended.
• A valid driver’s licence.

• Excellent understanding of the higher education environment;
• Excellent communication skills (written and verbal);
• Advanced knowledge of HE legislation;
• A thorough understanding of academic rules and how they apply to programmes offered at the University;
• Excellent knowledge of developing policies;
• Excellent knowledge of governance issues in higher education;
• Advanced knowledge in compliance, information governance and quality control in higher education;
• In-depth understanding of key Higher Education Institutional Systems and Structures;
• In-depth understanding of the South African Higher Education Policy Framework and legislation;
• Excellent management and leadership skills;
• Excellent computer, reporting and proposal writing skills;
• Advanced project management skills;
• Highly developed interpersonal and relationship building and management skills;
• Excellent organisational, coordination, decision making and planning skills;
• Highly developed public relations skills;
• Ability to work independently and lead academic and administrative managers as well as students;
• Excellent financial and resources management skills;
• Excellent innovative skills and ability to re-engineer processes for efficiency.

• A relevant PhD.
• At least 7 years’ experience in a senior management role at a higher education institution.
• Proven experience of influencing and leading cross-functional teams and of change management.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online, quoting the applicable reference number at www.up.ac.za , and follow the link: Careers@UP. Applications must be accompanied by the following supporting documents that must be attached electronically to the application:

• A full curriculum vitae
• An abbreviated curriculum vitae
• Certified copies of qualifications and identity document or passport
• A self-evaluation by the applicant on their suitability for appointment in the position
• Applicant's vision for the portfolio
• Names and contact details of at least three (3) referees who can attest to the candidate's stature as well as leadership qualities.

Applications that are submitted after the closing date or are incomplete or if they do not comply with at least the minimum requirements will not be considered.

Shortlisted candidates will be requested to make a presentation to the selection committee. The topic and further details will only be provided to shortlisted candidates.

All shortlisted candidates will be required to participate in relevant competency and psychometric assessments as part of the selection process.

Ms Jeovitah Chimhamhiwa, email: jeovitah.chimhamhiwa@up.ac.za on the application process.
Mr Nicolaas Wagner, e-mail: Nicolaas.wagner@up.ac.za on the position related enquiries.

Should you not hear from the University of Pretoria by 30 September 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups. All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised position.