Department of TuksSport - Client Services Administrative Assistant

POSITION: CLIENT SERVICES ADMINISTRATIVE ASSISTANT

CONTRACT: FULL-TIME FIXED TERM

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

RESPONSIBILITIES:

The incumbent will be responsible for:

• Petty cash management and cashiering
• Data capturing of information and management systems entries
• Day-to-day administration related to Client Services Department
• Coordination and maintenance of departmental equipment
• Serve as a central point of liaison with other departments and clients at reception
• Financial administration including processing of purchase orders, invoicing of clients, ordering stock, and performing stock counts.
• Serve as the TuksSport messenger to collect and deliver materials.

MINIMUM REQUIREMENTS:

• Grade 12
• 2 years’ experience in:
  • office administration and reception
• 1 year experience in:
  • cashiering or petty cash management
  • data capturing
• Driver’s license

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Office management skills
• Telephone & communication skills (English)
• Administrative skills
• Filing & organizing
• Management of diary & calendar
• Computer literacy: MS Word, Excel, PowerPoint, Adobe & Internet and e-mail
• Record keeping & data capturing
• Proficiency in using technology and software relevant to information and database management

ADDED ADVANTAGES AND PREFERENCES:

• Certificate in Office Administration
• Knowledge of information and management systems
• Previous experience in a sporting environment

Please note this position includes an all-inclusive remuneration package commensurate with the incumbent’s level of appointment, qualification, and experience.

The incumbent will be appointed on a fixed-term contract with the necessary performance clauses clearly stipulated.

Applicants are requested to apply by sending the following documents to hrtukssport@up.ac.za:

• A comprehensive CV
• Certified copies of qualifications, and supporting required documents (e.g. certificates)
• Driver’s license
• Names, e-mail addresses, and telephone details of three referees whom we have permission to contact
• Latest payslip

CLOSING DATE: 15 November 2024

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Riekie Labuschagne, Tel: (012) 420 6114 for inquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 January 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

No applications for the position will be considered in the absence of submission of a valid South African identity document or a valid work permit in terms of which employment in the vacant position is authorized.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials. By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.