Debtors Clerk Assistant

The Debtors Clerk Assistant will provide essential support to the debtors department, ensuring smooth operations within the administrative team.

This role primarily involves managing filing systems, answering phone calls, assisting with visitor hospitality, and handling various administrative tasks.

Key Responsibilities :

• Filing and Document Management : Organize, file, and maintain financial and client-related documents accurately.
• Phone Handling : Answer and direct incoming phone calls in a professional and courteous manner, taking messages and providing basic information as needed.
• Visitor Hospitality : Prepare and serve coffee / tea for visitors, ensuring a welcoming and professional environment.
• Administrative Support : Assist with general administrative tasks as required, supporting both the Debtors Clerk and Admin Clerk. Duties may include photocopying, scanning, and handling minor office supplies.
• Data Entry : Input financial data and maintain accurate records in relevant systems.
• Assist in Debt Follow-ups : Under guidance, help with tracking and following up on outstanding invoices if required.

Requirements :

• Attention to Detail : Strong organizational skills for effective document management.
• Communication Skills : Professional and friendly phone manner with basic interpersonal skills.
• Time Management : Ability to manage and prioritize multiple tasks efficiently.
• Reliability : Dependable and willing to assist with various tasks as they arise.
• Experience : Previous experience in an administrative or clerical role is an advantage but not essential.