Dealership Debtors Clerk / Cashbook

POSITION INFO :

Our client based in Johannesburg North is looking for a Dealership Debtors Clerk / Cashbook for accurate reporting and allocation of debtors and cash accounts.

Responsibilities :

• To ensure that the debtors book is in accordance with company policy.
• To follow up all outstanding debts, including requesting outstanding POD's / Invoices from departments and report to the Accountant any debtor which might be at risk.
• Debtors reporting: 7 day debtors to be sent out daily, Trade debtors feedback to be accurate and detailed for Ops meetings done weekly.
• Ensure that credit is stopped as soon as accounts reach credit limit or exceed credit terms.
• Daily receipting and allocation of Vehicle, Parts & service Debtors - allocations are not to be older than 2 days.
• Parts & Service debtor discounts to be processed.
• DIC to be invoiced and allocated per remittance, Sundry invoices & credit notes to be raised when applicable.
• All F&I income ie. IUM / Paintprotector / Dealer leads to be processed according to remittances.
• Sundry invoices & credit notes to be raised when applicable.
• Daily Banking to be checked for accuracy and anomalies and reconcile till / cash on hand accounts on Autoline - allocations are not to be older than 2 days - any inaccuracies or risk to be escalated immediately to the Accountant / FM.
• Staff Debtors processing, allocation and reconciling.
• Account application with all relevant certified documentation and credit checks to be sent to Accountant and DP for approval.
• Once account is approved - credit limits may only be amended with DP approval.
• Carry out additional reasonable duties from time to time at the discretion of management.
• Debtors statements to be sent out on the 1st of Every month.
• Follow up on unpaid invoices twice per week.
• Ops feedback to be sent every Tuesday prior to cut off time stipulated.
• Staff Debtors to be done by the 29th of the month - report and recon to be sent to Accountant.

Month end deadlines :

• All receipting and debtors allocations must be finalized.
• All DIC & Debtors discounts must be processed - DIC to be reconciled to Seriti and DIC to be raised for amounts not yet paid.
• COH / till accounts must be clean / reconciled and balanced.
• COH and till recons must be submitted to Accountant / FM with all balances explained in detail.

Knowledge & experience :

• Prior working experience - preferably with high volume transactions.
• Autoline / Kerridge / Drive.
• Microsoft Office - Excel with vlookup is required but can be taught.

Skills & Abilities :

• Good knowledge of reconciliations.
• Good communication and conflict management.
• Ability to work well in a team and to problem solve effectively.
• Attention to detail and accuracy is essential.
• Strong time management and disciplines.

Working hours are 7:30 to 17:00 or 8:00 to 17:30.