CSP Insights & Analytics Lead

Job title : Personal Assistant - Group Executive Corporate Support

Job Location : Gauteng, Roodepoort

Deadline : March 08, 2025

Overall purpose of the job :

• A vacancy exists for Personal Assistant / PA to the Group Executive, based at the Helderkruin Branch.
• To perform the general secretarial functions to the Group Executive effectively and efficiently. This encompasses handling all documentation / correspondence, filing, office admin, travel arrangements, appointments / meetings, visitors, suppliers / customers, and maintain strictest confidentiality in all instances.

Minimum Requirements:

• Grade 12 / Matric.
• Relevant Qualification will be an advantage.
• At least 3-5 Years’ experience as a Personal Assistant / Administrator.
• Ability to work extended hours as and when required.
• Clear criminal record and no pending cases.
• Advanced Excel, MS Word and Power Point proficiency.
• Above average verbal and written communication skills.
• Ability to resolve conflict effectively.
• Ability to handle work related stress and work effectively under pressure.
• Ability to work independently and ability to meet strict deadlines.
• Highly motivated and enthusiastic.
• Valid driver’s license with own reliable transport.
• Ability to travel as and when required.
• Should reside within the Roodepoort / Krugersdorp Area.

Duties & Responsibilities (not totally inclusive) :

• Willingness to learn.
• To coordinate and book all meetings for the Executive, clients, management and one-to-one with individual staff.
• Minute taking at meetings when required.
• Ability to engage with stakeholders, board members and Executives and CEO.
• Ensure that agendas and minutes are distributed timeously.
• Ensure that meetings are coordinated, via email, phone.
• Ensure accurate minutes of meetings are recorded either on a daily, weekly, or monthly basis.
• To maintain the Group Executive diary.
• To type correspondence as and when required.
• To maintain Group Executive filing systems.
• To ensure all outgoing documentation is distributed.
• To screen all documentation / correspondence for the Group Executive, prioritize and obtain required information from all departments.
• To answer and screen all calls to Group Executive.
• Control of purchase orders.
• Engage with external partners and suppliers.
• Ordering of all promotional items / gifts, stationery and printing.
• Telephonic assistance with any problems / complaints that reach the Group Executive.
• Give detailed feedback to clients as and when required.
• To make travel and accommodation arrangements for the Group Executive or other managers.
• Ensure that travel and accommodation arrangements are within budget.
• To screen and receive any visitors to the Group Executive office, ensuring clients are comfortable and refreshed.
• To carry out any ad-hoc functions which the Group Executive may require from time to time.
• To assist any staff requiring an appointment with the CRO.