Creditors / Receptionist - 4 Month Contract

Reference: PE003008

Location: Eastern Cape, Port Elizabeth

Salary Interval: Monthly

Package: Non-negotiable

Description: Our client in the Energy Industry based in Port Elizabeth is currently looking to employ a Creditors / Receptionist - 4 Month Contract.

Requirements:

• Grade 12 / Matric Qualification non-negotiable.
• Experience as a Receptionist.
• Experience with Creditors.
• Proficient in Microsoft Office.

Responsibilities and expectations but not limited to:

Receptionist / Client Liaison:

• Answering the phone at all times and dealing with walk-in suppliers and customers.
• Handling inquiries and incoming work requests and forwarding as needed.
• Answering and responding to emails and phone calls, and forwarding communications to appropriate parties as necessary.
• Assisting clients face-to-face, and any other form of telecommunication (i.e., telephone, email etc.).
• Sending out company-wide emails and setting up meetings, as necessary.

General Administration:

• Handle all administrative filing.
• Up-keep of fleet filing and maintenance.
• Handle and organize office filing systems effectively.
• General office management – maintain stationery, office equipment and inventories (toilet paper, soap etc.).
• Keeping stock of tea, coffee, milk, and sugar.
• Typing up correspondences, if necessary.
• Providing backup and administrative support for management.
• Assisting the Contracts Managers with setting up and printing H&S files.
• Managing Petty cash, if necessary.
• Accommodation Bookings.

Creditors:

• Performing accurate data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Prepare, manage, control, and verify accounts payable records.
• Ensuring accurate processing of purchase orders, supplier invoices, and cash book processing.
• Review supplier invoices already captured on Sage Accounting for completeness and accuracy.
• Ensuring all supplier invoices are VAT compliant.
• Reconciling supplier accounts – Agree monthly statement balances received from suppliers to the balance on Accounting Sage – thereby identifying discrepancies on accounts.
• Investigate any queries (invoicing or other) and resolve discrepancies.
• Management of creditors accounts, which will include drafting of reports on all monies that are due.
• Collection, filing, and forwarding of all accounts, statements / invoices to the relevant persons.
• Conduct periodic reconciliations of all accounts to ensure their accuracy.
• Contacting the Finance Manager to make payments for any outstanding accounts.
• Communicating with Creditors when accounts are outstanding to provide feedback and maintain relationships.