Creditors Clerk (Foreign and Fertiplant)

Responsibilities:

1. Processing & Payments - Local: Perform 3-way check of all supplier documents once received. Liaise with suppliers regarding account queries to ensure accurate processing for timely payment. Raise payments in the AP module of Syspro. Process manual and EFT payments into the cashbook module of Syspro. Manage supplier relationships. Regularly maintain supplier master files in the banking systems, including supplier limits. Accurately process supplier payments in the banking system.
2. Supplier Master File: Ensure regular maintenance and accuracy of supplier master file information in Syspro, including supplier details. Ensure that only active suppliers are available for processing.
3. Processing & Payments - International: Maintain supplier database for Fertiplant and AECI Plant Health Namibia, as well as AECI Plant Health suppliers from a transport perspective. Regularly maintain the banking master file, ensuring beneficiaries on the bank accounts are correct with the most recent information relating to those suppliers and that there are no duplicate or terminated suppliers left on the banking profiles. Ensure only active suppliers are available for processing. Ensure foreign payments are made in accordance with AECI policy with all required documentation in place per AECI policy.
4. Bank Reconciliations: Ensure reconciliation items are followed up timely and effectively cleared, ensuring month-end and weekly bank reconciliations tie up to the General Ledger and Syspro in agreement with the bank statement. Follow up discrepancies between Syspro, bank statements, and the General Ledger. Timely reconciliation of bank recons. Ensure correct allocations of supplier payments into relevant General Ledger accounts. Accurately process to General Ledger accounts. Follow up on internal queries with Plant Health staff to ensure creditors are paid accurately and on time. Process standard month-end transactions. Act as back-up for other Creditors Clerks in the department. Assist with preparation of internal and external audit processes.