Creditors Clerk (Fixed Term Contract)

Job Description

RCL FOODS is on the hunt for an experienced Creditors Clerk to join our dynamic Accounts Payable team, based at our Randfontein site.

The successful incumbent will report to the Creditors Controller and will maintain the records of every supplier (vendor) that enters into a transaction with the Business.

Duties & Responsibilities

1. Invoices and Credit Memo Processing
2. Oversee the matching of invoices/credit memos with Syspro receipts in the GR/IR account.
3. Oversee the checking of invoices/credit memos to ensure compliance with VAT legislation.
4. Verify supplier details on invoice match to Masterdata on Syspro.
5. Oversee the capturing of invoices/credit memos into the Syspro system.
6. Ensure invoice queries are logged onto the Sharepoint system and perform follow-up for resolution.
7. Investigate and resolve any differences between supplier statements, invoices, and receipts and/or purchase orders.
8. Ensure supplier invoices and supplier statements are correctly collated.
9. Prepare creditors reconciliations monthly before payment runs and reconcile creditor statements to Accounts Payable trial balance and payment due.
10. Query Management Accountability for all queries logged on Sharepoint.
11. Solve all creditor queries and liaise with the responsible individuals to ensure communication of the solution.
12. Follow up and resolve long outstanding queries on recon with suppliers.
13. Resolve queries identified by Creditor Administration Clerks and drive the process until queries are resolved.
14. GRIR Management: Perform monthly review of GRIR balances for suppliers.
15. Follow up on long outstanding balances for reversal.
16. Prepare GRIR journals for write-off on older balances.
17. General and ad-hoc Administration: File and safeguard records within area of responsibility.
18. Compile ad hoc spreadsheets and analysis when required.
19. Ad hoc requests from Controller and/or AP Accountant.
20. Information and Data management: Ensure team members accurately and regularly capture data onto Syspro to enable access to reliable data and reporting for trend analysis and decision making.

Minimum Requirements

1. Matric with mathematics and accountancy.
2. Relevant Tertiary qualification would be advantageous.
3. 1 - 2 years Creditors Clerk experience.
4. Syspro experience would be advantageous.