CREDITORS CLERK

Our HO HOLA Culture is characterized by appreciation and recognition. We celebrate the contribution of every individual and foster a supportive environment where everyone can thrive.

We are currently seeking a dynamic individual to join our team and contribute to our ongoing success. If you are passionate about delivering exceptional customer service, collaborating with a diverse team, and embracing continuous learning and growth, Econo Foods could be the perfect fit for you. Join us in our mission to provide quality products, value, and service to our customers, every single day.

PURPOSE OF THE ROLE

The primary purpose of an Creditors Clerk is to ensure the accurate and timely recording of financial transactions related to the acquisition of stock. This involves verifying transactions and ensuring that payments to creditors are made in a timely manner. By fulfilling these responsibilities, the Creditors Clerk contributes to maintaining positive relationships with suppliers and avoiding late payment penalties. This role is crucial for providing accurate financial reporting and supporting effective inventory management.

Key Responsibilities

1. Remittance/ Payment Requisition Reconciliation: Match/combine purchase orders, delivery receipts, and invoices to ensure that the company received the correct quantity, description, and pricing of stock per supplier. Identify any discrepancies that need resolution. Ensure adherence to payment terms and take advantage of any applicable discounts for early payment. Process payments to creditors in accordance with established payment terms.
2. Vendor Communication: Communicate with stock suppliers or vendors to resolve any discrepancies in invoices, address payment-related inquiries, and establish positive relationships. This will involve collaborating with the commercial department from time to time. Complete all new vendor credit applications.
3. Compliance: Ensure compliance with company policies, accounting standards, and regulatory requirements when handling stock accounts payable transactions. This includes adherence to internal control procedures.
4. Documentation: Maintain organized and complete documentation of stock-related accounts payable transactions. This documentation is essential for audits and financial reviews.
5. Problem Resolution: Investigate and resolve any issues related to stock accounts payable, such as discrepancies, pricing errors, or missing documentation. Work with relevant departments to address and rectify problems.
6. Reporting: Provide insights into spending patterns and other relevant financial metrics.
7. Audit Support: Provide support during external audits related to accounts payable. Ensure compliance with audit requirements and provide necessary documentation.
8. Confidentiality: Maintain the confidentiality of financial information and ensure that payment details are handled securely.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Food & Beverages