Credit Data Controller

CREDIT DATA CONTROLLER : FINANCE POSITION

JOB PURPOSE :

As a Credit Data Controller, you will analyze customer contracts to ensure all Selling Variables (SV) provisions align with trade agreements and company credit policies. Your goal is to maintain accurate profit and loss statements while minimizing company risk.

MAIN RESPONSIBILITIES :

Invoice Accruals Control

• Maintain customer master-data for SV provisions.
• Prepare and present trade agreements to the Sales Team for approval and submission to the Shared Service Centre for SAP updates.
• Ensure SAP accounts are linked correctly to customer hierarchy, regions, and agreements.
• Allocate monthly debtors’ trade agreement deductions to the correct GL accounts.
• Verify daily invoice allocations.
• Reconcile deducted trade agreements before allocation.
• Conduct SV provision allocation and request manual accruals when discrepancies arise.
• Balance KE30 reports to GL accounts for timely allocations and reductions.
• Review the debtors’ book weekly to ensure accuracy and address under-accruals.
• Analyze weekly accruals and reconcile debtors GL provisions.
• Reconcile third-party provisions, approve payments, and submit to Accounts Payable.
• Support operational risk and audit processes.

Credit Data Reporting

• Reconcile SV provisions and compile monthly reports.
• Prepare and submit the CGIC Declaration report.
• Calculate Late Payment Interest as per customer agreements.
• Compile the Top Ten Customer Comparison Report.
• Calculate the monthly Cash Flow Projection and Expected Credit Loss.
• Create ad-hoc reports as needed.

Database Maintenance, Data Analysis & Record-keeping

• Maintain accurate documentation of credit control activities.
• Record customer interactions and ensure proper account notes.
• Maintain a debtors’ information and payment database.
• Collaborate with Credit Controllers and Sales to track and monitor debtors’ days.
• Analyze credit data, identify trends, and report findings.
• Maintain an efficient filing system for easy access to documents.

Customer Liaison and Retention

• Conduct periodic visits to customers / service providers to understand their financial contexts.
• Ensure partners receive services according to SLAs, fostering strong business relationships.
• Resolve bottlenecks within discretion levels.
• Implement management-approved initiatives to enhance effectiveness and efficiency.

POSITION INFO :

QUALIFICATIONS & EXPERIENCE :

Qualifications

• Diploma in Finance / Accounting

Experience

• 5 years in the FMCG environment
• Experience with large FMCG Retail & Wholesale accounts
• 5 years managing SV Reconciliations

Knowledge

• National Credit Act
• Trading Agreements
• Credit insurance

Skills

• Proficiency in SAP and Microsoft Office
• Numerical and financial understanding
• Data analysis & integration
• Planning, organizing, and methodical approach
• Problem-solving, communication, and interpersonal skills
• Relationship building and maintenance
• Assertiveness and composure during tough interactions
• Conflict handling, collaboration, and coordination

Personality & Behavioural Attributes

• High attention to detail
• Results-oriented
• Conscientious, confident, and persistent