Corporate Law Paralegal / Executive Assistant

Corporate Law Paralegal / Executive Assistant

A boutique corporate law firm is seeking a highly organized and detail-oriented Paralegal / Executive Assistant to support the principal attorney in legal, administrative, and operational functions. This role requires a proactive individual who can manage client files, draft legal agreements, and assist with real estate-related tasks.

Key Responsibilities:

1. Open and maintain client files, send engagement letters, and track case progress.
2. Draft summaries of completed work and legal documents.
3. Review, proofread, and redline legal agreements.

Bonus Responsibilities:

1. Act as the primary point of contact for the office, handling emails, phone calls, scheduling, and administrative tasks.
2. Build and manage technology workflows.
3. Assist with marketing efforts, including drafting WhatsApp statuses, blog posts, e-newsletters, and managing referral sources and social media.
4. Oversee rent collection, communicate with tenants, and coordinate with contractors for repairs.
5. Manage lease renewals and work with brokers to fill vacancies.
6. Handle NYC property requirements, including HPD registrations and violations.
7. Conduct annual property maintenance.
8. Support the principal attorney with executive tasks, scheduling, follow-ups, and personal or professional responsibilities.
9. Contribute to the firm's growth into a full-service law firm.

Qualifications:

1. Strong attention to detail and organizational skills.
2. Excellent writing, proofreading, and copywriting abilities.
3. Strong verbal communication and interpersonal skills.
4. Ability to work independently and handle multiple responsibilities.
5. Proficiency in Microsoft Office (Word, Excel, Outlook).

About the Firm:

The firm focuses on business contracts and commercial agreements, serving as general counsel to prominent businesses. The firm is committed to providing practical, accessible, and strategic legal counsel to support our clients' short- and long-term business goals.

Legal Focus Areas:

1. Mergers & Acquisitions, Equity Buyouts, Partnership & Operating Agreements
2. Employment Contracts, Profit-Sharing Agreements
3. Master Service Agreements (MSAs), Statements of Work (SOWs), SaaS Agreements
4. Construction Contracts, Access Agreements, Commercial Leases

This position offers an opportunity to work closely with an experienced attorney in a dynamic and fast-paced legal environment.