Coordinator: Security Services

Structural Information

Job number: 10020007

Job title: Coordinator: Security Services

Job grade: OP1

Group/ BU: Corporate

Division: Corporate

Span of control: 0

Reports to: Management

REM Functional Area: Support

Core Description

Provide administration functions, financial administration and coordination and support functions to the Security Services and Management office in order to ensure effective management of the Security services.

Job Responsibilities

1. Contract administration associated with the Security projects
2. Coordinate the information required for bi-weekly, monthly, progress Updates
3. Maintain the Security shared folder for Security finance governance, compliance and all security-related information
4. Report on the completeness of information loaded onto SharePoint including suppliers' details
5. Coordinate information and prepare Monthly Spent analysis
6. Coordinate receipt of and prepare invoices for approval and processing
7. Coordinate information from vendors for Reporting on capex budget and monitor utilization
8. Coordinate and compile Project closeout documents including associated paperwork
9. Liaise with Finance division to ensure that the processing of supplier payments is done within required timeframes
10. Prepare and coordinate documentation for raising Purchase Orders
11. Keep a schedule of all contracts' expiry dates including associated annexures
12. Manage and track Personal Protective Equipment (PPE) orders
13. Upload information onto IT portals including Ariba, SharePoint, ICRES and any other related systems
14. Working with ICRES portal: Verification of ICRES Numbers including creation workflows
15. Arranging and coordinating work references with relevant stakeholders
16. Maintain and update security databases/ spreadsheets
17. Provide general administration support
18. Compile security related statistics
19. Engage with suppliers regarding invoices and clarify discrepancies
20. Manage ID card stock and stationary
21. Courier ID card stock and stationary to regions
22. Compile and provide support with reports/ memorandums, etc.
23. Assign hotline reports
24. Liaise with security regional offices

Core Competencies

FUNCTIONAL KNOWLEDGE

Telkom Procedures; Legal Procedures; Telkom Policies; Documentation; Administration; Communication; Computer Software; Financial; Problem Solving; Reporting and presentation (PowerPoint, MS Excel, MS Word)

Functional Skills

Information Management; Computer Applications; Organizing Techniques; Decision Making; Performance Driven; Planning; Time management; Multitasking; Oral and written communication; Proactive; Organizational skills; Attention to detail; Good interpersonal skills; Analytical

ATTITUDES/ LEADERSHIP COMPETENCIES

Decisive; Conscientious; Initiative; Assertive; Integrity; Proactive; Customer Focus; Team Player; Performance driven

Certifications

Education

• NQF 4: Grade 12

Experience

• 5 Years relevant experience

Additional Information

Certification:

• Business Administration certificate/ diploma will be advantageous.

Special Requirements

• Valid Drivers license
• Ability to work overtime

Physical Requirements

• None

Key Stakeholders

• Internal Stakeholders
• External Stakeholders - Service Providers