Contracts Specialist Centurion

We are looking for a Payroll Officer who is used to working with a high volume of employees in the Centurion area to provide an effective and efficient full payroll service with maximum output and no mistakes.

Requirements:

1. Minimum of Grade 12.
2. At least 5 years' experience with payroll under high volume pressure.
3. SAGE / Pastel Payroll or similar experience; experience with Payspace would be an advantage.
4. Strong Excel experience is a necessity.
5. Strong experience in managing multiple payrolls and high volume.
6. Attention to detail, thoroughness, and first-time right.
7. High efficiency and effectiveness.
8. Ability to protect confidentiality.
9. Assertive and polite.
10. Team player with good time management and the ability to cope within a pressurized environment.
11. Ability to understand complex concepts and willingness to learn.
12. Excellent analytical and problem-solving skills.
13. Demonstrated track record of delivering results in a fast-paced, deadline-driven environment.

Responsibilities:

1. Develop, review, and maintain an accurate payroll administration process.
2. Prepare and send out wage sheets to stores for input.
3. Import and/or input the completed wage sheets into Payspace, according to information received back from stores.
4. Ensure that each store is processed according to the relevant checklist.
5. Ensure paperwork submitted to payroll is correct and according to minimum requirements set.
6. Liaise with manager and/or owners regarding queries on the wage sheets.
7. Review and action any paperwork in the specific stores' draw.
8. Ensure staff on maternity leave are not paid for the specified period.
9. Pay appropriate Pretoria employees who return from maternity leave their additional month after working a full month, as per Main Agreement.
10. Review and quality assure changes or variations within each store and ensure correct paperwork is submitted.
11. Check for data errors, omissions, and inconsistencies for data integrity.
12. Review and input new starters, terminations, promotions, transfers, changes of particulars, etc.
13. Review and input/action any leave and warnings and ensure correct paperwork is submitted.
14. Input all relevant Employment Equity fields for any store that qualifies to submit EE Reports.
15. Ensure employees who are part of more than one store have the correct additional tax deducted.
16. Update Payspace with any new changes.
17. Ensure that each store is completed ensuring all check sheet data has been followed.
18. Update the store information on Payspace regarding when a store started trading and when it was closed or transferred.
19. Ensure payments are made by the appropriate date for each particular store.
20. Print relevant documents necessary for another person to check the payroll.
21. Upload payments to the banks and ensure they are authorized accordingly.
22. Ensure that all staff have been paid successfully on the bank and ensure the entry went through successfully.
23. Attend to any payroll queries from either the manager or staff members themselves.
24. Print payslips for distribution.
25. Review payroll account reconciliations and ensure accuracy.
26. Perform an account reconciliation and ensure accurate third-party payments are loaded and sent for authorization within the set limits.
27. Prepare PAYE bi-annual and annual (February and August) returns and reconciliations to SARS and submit information through Easyfile.
28. Run and distribute IRP5 documents to managers for employees.
29. Create and run reports for managers as requested.
30. Perform monthly filing of all documents.
31. Prepare relevant reports and distribute to the relevant Bookkeeper.
32. Manage the timeous resolution of payroll queries.
33. Liaise with Provident Fund Administrators, Bargaining Councils, Workman's Compensation, and SARS for accurate registration, reconciliation, and payment.
34. Maintain confidentiality of information, which is non-negotiable.
35. Perform a high-level review of payroll administration data for errors, omissions, and inconsistencies.
36. Apply for tax directives, where appropriate.
37. Continually assess ways of enhancing and improving our systems.
38. Register any new companies for WCA and ensure all stores are assessed and paid by 31st May each year.
39. Register any new company for UIF within 21 days of opening.
40. Build and maintain sound relationships with functional heads and franchisees across all stores.
41. Provide a payroll support service to management and staff.
42. Run dummy payslips when requested.
43. Review, document, implement, and update store information, procedures, and guidelines to record each store's payroll history and relevant facts.
44. Confirmation of employment.
45. Any other reasonable duty as required by management.

Please note only shortlisted candidates will be contacted.

If you have not heard from us in 2 weeks, please consider your application unsuccessful.