Contracts Manager Germiston

Contracts Manager

The Contracts Manager oversees projects from startup to handover, ensuring that work is completed on time and within its budget.

Duties & Responsibilities

1. Logistics and resource management
2. Plan all resources required for the project (including labour, material, and plant & equipment)
3. Site environmental matters
4. Ensure contracts are suitably resourced with regard to labour, material, and equipment
5. Implementation, coordination, and management of the IMS systems
6. Coordinate the technical aspects of the contract(s) under your management
7. Ensure the contractual / commercial management of the contracts
8. Drive compliance with contracts program and plan
9. Report on project deliverables to management
10. Understand, interpret, and provide guidance on technical specifications and requirements
11. Responsible for HR / IR matters on the contracts including appointments, disciplinary actions, and employee / union engagements
12. Assume responsibility for equipment, vehicles, and other resources assigned to the contracts
13. Prepare monthly, weekly, and daily project plans, setting targets for all teams including labours and sub-contractors
14. Prepare monthly payment certificates and follow up on outstanding claims
15. Plan and execute all work within the set project budget
16. Monitor the progress of the project by regularly reviewing time schedules, budgets, resources, and conducting a risk analysis
17. Conduct daily site visits to inspect quality of workmanship, verify material, and ensure that staff are following health and safety guidelines
18. Manage and oversee all teams on the site including sub-contractors
19. Oversee the logistical requirements of the project
20. Assist the professional team in resolving any contractual and technical matters which may impact the progress of the project
21. Verify and report on any variation orders / site instructions which may impact the planned programme or cause design changes
22. Attend all site meetings with clients, management, staff, subcontractors, or third parties as directed
23. Ensure the delivery of high-quality work within contract timescale
24. Prepare weekly and monthly progress and technical reports as per requirements agreed with the professional team
25. Maintain contact and provide feedback to the Clients on matters relating to the execution of the contracts
26. Undertake site walk-downs to assess work procedures, site conditions, safety compliance, environmental compliance, technical guidance, and feedback
27. Ensure records are properly kept, maintained, and distributed
28. Organise, attend, and conduct internal and external meetings when necessary to meet the project / contract's objectives
29. Manage costs and expenditure in line with budgets and allowable
30. Ensure invoicing is submitted timeously and that payments by the client are made timeously
31. Ensure that the working capital for the execution of the projects / contracts is kept as low as possible
32. Identify and address areas of continual improvement and communicate these to management as well as persons under your control
33. Monitor compliance with quality assurance and control requirements
34. Liaise with various forums regarding social responsibility programs and initiatives
35. Delegation of duties to suitably qualified personnel
36. Ensure that performance monitoring of personnel engaged on the projects / contracts is undertaken
37. Undertake assessments of training requirements for personnel
38. Set targets and deliverables for direct reports
39. Review contract performance
40. It is anticipated that this position will have direct reports, managing approximately employees including Contract Managers, Site Managers, Safety Managers / Officers, HR / IR Personnel, Quantity Surveyors, Planners, and Administrative staff
41. Promote the interests of the company at all times
42. Assist in the marketing of the company's services and offerings

Desired Experience & Qualification

1. Above average working knowledge of the ISO standards, OSH Act, and the Labour Relations Act
2. Sound knowledge of quality, environmental, risk, occupational health, and safety principles
3. SACPCMP membership / registration
4. A good level of understanding of contracts including but not limited to NEC, FIDIC, and GCC
5. Good verbal and non-verbal communication skills
6. Proficiency in one or more African languages would be advantageous
7. Minimum of NQF 7 qualification is required
8. NACE 1 or more would be advantageous
9. Strong administrative, organization, and problem-solving skills are required
10. The appointee must be deadline-driven and results-oriented
11. Above average computer skills are required particularly with regard to Microsoft Office Excel, Word, PowerPoint, and knowledge of Project (or other planning software)
12. Have a valid driver's license
13. At least 5 years successful experience as a Contracts Manager on large infrastructure projects and / or maintenance contracts

Package & Remuneration