Compliance Administrator

Overview

Our client in the Petroleum industry is seeking a Compliance Administrator to join their team. The Compliance Administrator role is based at the Head Office, reporting to the General Manager, Facilities and Projects. The successful incumbent will be responsible for the daily administrative functions relating to all property’s services, maintenance, and insurance.

Minimum Requirements

• Grade 12 / Matric
• Relevant bookkeeping qualification
• 3 – 5 years’ experience in a similar role
• Sound knowledge of spreadsheets (Excel)

Job Responsibilities

Maintenance Admin

• Print and prepare invoices for finance
• Update repairs and maintenance spreadsheet
• Follow up on outstanding invoices
• Follow up on dispute invoices
• Prepare credit notes for finance
• Follow up on all queries for retailers

Maintenance Fuelled System

• GL codes
• All invoices received by day and authorized by GM Facilities and Projects need to be prepared for costing or no costing. This needs to be added by all task invoices received for GM Facilities and Projects to approve for payments

Obligation Cost

• Prepare for GM Facilities and Projects to authorize
• Make changes if mine was incorrect and changes on the spreadsheet
• Prepare for Debtors to invoice the retailers
• GM Facilities and Projects to authorize for Compliance Administrator to print task for the costing for retailers (this needs to be sent with invoice to finance)
• Debtors to mail me the invoices for me to sign off and add invoice numbers to the spreadsheet

Insurance Administration

• Receive incident forms or pick up insurance jobs on the Maintenance Fuelled System
• Request the necessary supporting documents from the Cluster Managers that are needed for the claim
• Complete the claims forms and submit same to the Insurance broker within 7 days of the incident or on receiving the incident form if longer than that
• Follow up on quotations from Maintenance Cluster Managers as per the value of the claim
• Receive insurance company instructions on which quote has been approved
• Inform the Maintenance Cluster Manager of the same for them to appoint the supplier
• Once work is completed on the Maintenance Fuelled System, finalize the claim by doing GL Codes, invoicing, and providing proof to an insurance broker
• Company Vehicles Insurance Claims: send in the necessary documents to the Insurance broker as required
• Add to spreadsheet
• Payments received for claims and make copies for creditors

Key Competencies / Skills

• High attention to detail
• Ability to meet deadlines
• Strong aptitude for figures
• Verbal and written communication skills
• Reliable and trustworthy
• Problem-solving skills
• Corporate values
• Process orientation
• Proficiency in the use of the computer (Microsoft Office)