Community Scheme Portfolio Manager

Available from 1 February 2024

Trafalgar is the leading property rental agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar has a wide selection of homes to rent, to suit all budgets, tastes and areas. Trafalgar offers full-service sectional title and home owners association (“HOA”) property management services across South Africa. A strong focus on accurate budgeting, detailed financial management reporting and governance excellence underpin Trafalgar’s property management services. Trafalgar Financial Services (“TFS”) is a boutique financial services company specialising in a range of property financial services products, targeted at residential estates and complexes across South Africa. Trafalgar Financial Services (“TFS”) is an authorised financial services and credit provider with a specialist property finance focus.

As an ongoing recruitment effort, Trafalgar Birdhaven is in search of a dynamic candidate with a passion for the property industry to join our team as a Community Scheme Title Portfolio Manager that will manage a portfolio of Sectional Title buildings. Suitable candidates will attend scheduled meetings deal with complex maintenance and service providers, collections of levies, creditor payments, complex employee management, liaising with trustees and directors and other general requirements.

Job Description:

• Oversee the day-to-day management of residential complexes and Homeowners' Associations (HOAs).
• Ensure compliance with the Sectional Title Act and other relevant legislation.
• Facilitate effective communication between property owners, trustees/directors, and service providers.
• Manage financial aspects, including budgeting, financial reporting, and cost control
• Daily management of trust funds and investment funds
• Ensuring that all complexes within the portfolio are insured and premiums are paid on time
• Continuous enhancement of knowledge of applicable SA property laws
• Ensuring that compliant contractors are servicing the complexes and are paid timeously
• Awareness of all transfer of units within the portfolio and management of same
• Facilitating collection procedures and reporting to trustees and debtors and cash management
• Facilitation of staff payroll (HOA and Body Corporate) compliance and payment processes
• Ensuring all complex documents are archived as well as correctly filed within the company database
• Preparation of general meetings in line with the applicable Acts and compliance with usage of standard documentation and notices as approved by the company
• Continuous liaison and guidance to trustees and directors in relation to complex matters and financial reporting
• Statutory notice compliance and awareness of quorum requirements relevant to meetings
• Financial management of portfolio of complexes and sign off on complex control schedule as completion of same
• Ensuring compliance of statutory requirements for all complexes
• Accountable of internal audit score and closure of outstanding gaps identified on action log
• Management of deadlines
• Management of support team processes

Minimum Qualifications required by the position:

• ST Course completed
• Advance knowledge of the Sectional Title Act, CSOS Act, Companies Act, & other relevant legislation
• Tertiary qualification graduate (ideally commerce, law, finance, property studies) (advantageous)

Minimum Experience required by the position:

• At least three years’ experience as a Community Scheme Portfolio Manager
• Must have own vehicle

Suitable applicants can send their detailed CV to birdhrecruitment@trafalgar.co.za

Please use Reference: PM2025

Please take note that correspondence will only be conducted with shortlisted candidates. Should you not hear from us within 2 weeks, please consider your application unsuccessful.