Community Scheme Portfolio Administrator

Available from 1 February 2025

Trafalgar is the leading property rental agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar has a wide selection of homes to rent, to suit all budgets, tastes and areas. Trafalgar offers full-service sectional title and home owners association (“HOA”) property management services across South Africa. A strong focus on accurate budgeting, detailed financial management reporting and governance excellence underpin Trafalgar’s property management services. Trafalgar Financial Services (“TFS”) is a boutique financial services company specialising in a range of property financial services products, targeted at residential estates and complexes across South Africa. Trafalgar Financial Services (“TFS”) is an authorised financial services and credit provider with a specialist property finance focus.

As an ongoing recruitment effort and to build a talent pool, Trafalgar Birdhaven is offering an exciting new opportunity for a driven, dynamic and proactive candidate with a passion for the property industry, to join their team as a Community Scheme Portfolio Administrator. The candidate must have excellent communication skills, possess great attention to detail and work well under pressure.

Duties and Responsibilities

• Assisting the Sectional Title Portfolio Manager
• Typing of correspondence and minutes
• Typing of correspondence to trustees and owners
• Liaising with Chairman and Trustees in the absence of the Portfolio Manager
• Assisting with preparation of monthly packs for the chairman of the Body Corporate
• Ensuring all information is kept up to date on in-house systems
• Logging insurance claims
• Assisting with maintenance issues
• Management of emails (continuous correspondence with clients within 24h turnaround time)
• Ensuring invoices are authorised and paid timeously
• Drafting Annual General Meeting notice and meeting prep
• Assist with completing AGM workflows after AGMs
• Submit CSOS Annual Returns after AGMs
• Other administrative duties

Required Skills

• Computer literate
• Willing to work under pressure
• Fully Bilingual (Afrikaans and English)
• Added advantage in previous Sectional Title experience

Suitable applicants can send their detailed CV to birdhrecruitment@trafalgar.co.za

Please use Reference: CS PA2025

Please take note that correspondence will only be conducted with shortlisted candidates. Should you not hear from us within 2 weeks, please consider your application unsuccessful.