Communication & Administrative Assistant

THE COMPANY

Founded in 2010, Helexia is a driving force in the energy transition sector. Its mission is to co-construct winning energy models for its clients and for the planet.

With more than 460 employees, Helexia has completed more than 350 photovoltaic projects, with an installed capacity of 198MWp. Helexia is growing in 10 countries: France, Italy, Belgium, Portugal, Spain, Brazil, Hungary, Romania, Senegal, Poland and now South Africa. Helexia supports its clients with innovative, efficient, and integrated 360° solutions for the energy optimization of their tertiary, industrial and retail buildings, enabling them to achieve their ambitions to reduce their company's carbon footprint through a tailor-made trajectory.

Helexia’s services are developed around four pillars: energy efficiency, production of self-consumed green energy, energy management and electric mobility.

MISSION

Due to its fast growth and the support of the shareholder Voltalia, an international leader in renewable energy, Helexia is expanding internationally and is looking for an Executive Assistant in Cape Town, South Africa.

The Executive Assistant role is to support the Regional Director in the administrative and communication tasks. The role includes designing and preparing deliverables, organizing events and missions, working on social communication.

MAIN RESPONSIBILITIES (NOT LIMITED TO):

Administrative Support:

• Assist the Regional Director with daily tasks, including scheduling meetings, managing calendars, and organizing events for the team.
• Planning and organization of daily and monthly schedule/agenda of Regional Director
• Monitoring travel costs and periodical reporting for the South African team
• Monitoring travel roster of team members and ensuring adherence to the travel policy
• Managing procurement of furnitures and items for the company
• Follow up of all Request for Commitment requests, collection of signatures, registration of documents etc.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion.
• Coordinate and follow up on action items from meetings.
• Assist in the preparation of reports i.e. track spend vs budget
• Supporting the Regional Director various reports and any other related items

Social Media and Website Management:

• Create, schedule, and post content on social media platforms (e.g., Linked-In).
• Monitor and respond to comments and messages on social media.
• Update and maintain the company website with fresh content and news.
• Analyze social media metrics and provide reports on performance.

Presentation Design and Improvement:

• Design and improve PowerPoint / Canva presentations for team meetings, client pitches, and other events.
• Ensure presentations are visually appealing and aligned with the business unit's branding guidelines.
• Collaborate with team members to gather content and feedback for presentations.

REQUIREMENTS

• Matric (Grade 12) qualification mandatory
• Certification in Business Administration, Marketing, Communications, or a related field advantageous
• Proven experience in administrative support, social media management, and presentation design.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and social media platforms.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Creative mindset with an eye for design.
• Fluent in English (Additional local language beneficial)

SPECIFIC SKILLS

• Positive and motivated attitude
• Attention to detail is essential
• Design and communication skills
• Excellent knowledge in social media managing
• Rigour and sense of responsibility
• Adaptability
• Team spirit
• Problem-solving skills
• Excellent interpersonal skills, listening skills and curiosity
• Good oral and written communication skills
• Good IT skills, (Power Point, Canva, Word & Outlook)
• Ability to multitask effectively
• Good time management and prioritization skills