Career Opportunities: STATION ADMINISTRATOR: LOTUS FM (12661)

Requisition ID 12661 - Posted - Lotus FM - KZN Region - KZN - Durban

THE SOUTH AFRICAN BROADCASTING CORPORATION

POSITION: STATION ADMINISTRATOR: LOTUS FM

DIVISION: RADIO

REPORT LINE: BUSINESS MANAGER: LOTUS FM

SAP POSITION ID: 60018023

SCALE CODE: 405

CLOSING DATE: 17 APRIL 2025

Main purpose of position

To ensure sound financial and administrative processes are provided to support the effective day-to-day operations of the station.

Key Accountabilities

1. Provide support to management and accurately capture discussions around the development and implementation of the channel’s business strategy.
2. Capture ALL strategic documents of the station and file them accordingly.
3. Plan, organize and control administrative activities pertaining to the specific area of operation.
4. Prepare participants for strategy engagements – create templates, guidelines, and briefs.
5. Manage the value chain around sourcing of new freelance contracts.
6. Processing of freelance payments.
7. Processing of supplier payments.
8. Facilitate travel bookings, process S&T and KM claims for reimbursement for staff and management team.
9. Handle general queries relating to payments and administration of the station.
10. Co-ordination of manager’s diary - internal & external meetings.
11. Timeous and accurate preparation and management of documentation.
12. Development and effective management of a filing system - electronically and manually to ensure easy retrieval of information and all records.
13. Ensuring that all sensitive documents and or information are appropriately secured.
14. Draft memos, minutes and monthly reports.
15. Arrange venues and refreshments for meetings.
16. Accurately taking minutes and ensuring accurate typing of all correspondence and proof reading of official documents in a professional manner.
17. Coordination of meeting, farewell, workshops, refreshment and venues.
18. Coordinate the station visits and direct them to the destinations.
19. General office administration.
20. Adhere to South Africa’s Constitution, all broadcasting and other legislation, Icasa regulations, the BCCSA Code of Conduct, SABC editorial policies and radio news and current affairs style guide etc.
21. Assist the development and ensure implementation of Standard Operating Procedures (SOP).
22. Respond to risk imperatives to protect organizational integrity, create value, prevent financial loss and ensure compliance with applicable policies and legislations.
23. Compliance with OHS requirements.
24. Attend to internal and external customers/clients queries/ complaints.
25. Determine and serve customers/clients’ needs.
26. Work in conjunction with all radio station units’ objectives.
27. Communicate with internal and external stakeholders.
28. Contract on the SABC’s Performance Management System in accordance with the organizational policy and procedures.
29. Be a team player and be able to give leadership to the team when required.
30. Coach and mentor junior team members (where applicable).
31. Take part in employee relations campaigns to ensure conducive and productive working environment.

Requirements:

1. Matric and Certificate in Office Management/Administration or equivalent qualification (NQF Level 5).
2. 3 years’ experience in administration environment.
3. Proficiency in SAP system.
4. Basic understanding of broadcasting industry and media.
5. Filing system development and management.
6. Basic finance principles and PFMA understanding.
7. Minute taking.
8. Computer literacy (various office applications).
9. Excellent communication skills (verbal and written).
10. Customer Service orientated/focused.
11. Planning and organizing.
12. Time management.
13. Data & trends analyses and interpretation.