Career Opportunities: Project Sponsorship Executive (12547)

Requisition ID 12547 - Posted - Sales Operations - TV Sales: National Sales & Spo - GP - Auckland Park

POSITION : PROJECT SPONSORSHIP EXECUTIVE

DIVISION : SALES

POSITION ID NO. : 60020898

REPORTING LINE : TEAM LEADER PROJECT SPONSORSHIP

CLOSING DATE: 05 MARCH 2025

MAIN PURPOSE OF POSITION

To co-ordinate and ensure the effective & efficient execution of exposure of Sponsorship elements across Television and Radio.

KEY ACCOUNTABILITIES

1. Ensuring the accuracy of all the submissions (Deal Evaluation and Business Case) from the AE’s and verification of the programme against the long-term schedule, against double bookings, sport interruptions, duration of the sponsorship, inventory availability, accreditation of the client, and compliance to the sponsorship policy.
2. Drawing up of the term sheet which captures all information from the submissions; as well as all information pertinent to the specific deal to be signed by the client; and thereafter internally.
3. Management of the traffic process: the creation of breaks, loading codes, accurate allocation of codes, material delivery and booking of spots on landmarks after the creation of the product and campaign.
4. Drawing up of the bulletin, which is sent to all internal and external stakeholders, which includes the break request.
5. Drafting the long-form contracts, sending same for vetting by legal and approval of the drafts before printing by legal.
6. Ensuring all contracts are signed by all signatories and filed accordingly.
7. Implement and manage all sponsorship bookings on SABC channels as well as material preparations and on-air executions.
8. Ensure exposure is broadcast as per the signed contract.
9. Complete daily contract reports.
10. Prepare accurate and timeous weekly and monthly reports.
11. Efficient monitoring of post-campaign analysis is in conjunction with operational requirements.
12. Ensure efficient co-ordination of activities and adherence to deadlines.
13. Execute all administration i.e. recording of revenue, contracts, booking instructions to internal sales, etc.
14. Monitor all schedule changes and advise clients accordingly.
15. Ensure delivery of revenue submissions to realize all revenue committed by clients.
16. Inform and advise AEs on all pertinent information needed for the preparation of the proposal prior to closing the deal.
17. Report to Finance, inform the tracking and compile revenue recognition and billing for each sponsorship deal.
18. Build and maintain effective relationships with SABC channels and internal and external clients to leverage sponsorship opportunities.
19. Reconcile SAP report against monthly tracking.
20. Resolve client account and billing queries with finance as when required.
21. Develop and maintain strong working relationships with the Sponsorship value chain to realize the sponsorship deal.
22. Efficient after sales service to ensure client satisfaction and future business.
23. Manage client sponsorship deals from inception to delivery.
24. Provide internal/external Stakeholders with information on request.
25. Accurately process contract information according to client specifications and ensure adherence to SABC legal standards.
26. Adhere to legal processes in the vetting process from submitting the legal instruction process until the contract is signed by all parties.
27. Submit accurate revenue recognition and billing on master to avoid credit notes.
28. Ensure the accuracy in all paperwork from term sheet to the contract to avoid credit notes.
29. Ensure bookings are processed according to contractual obligations and that client tracking is adhered to.
30. Supply internal/external auditors with ad hoc information.
31. Ensure clients accreditation in accordance with SABC finance policies and procedures.

QUALIFICATIONS & EXPERIENCE

1. National Diploma (NQF 6) in Marketing/communications/sales/Advertising or relevant qualifications
2. A minimum of 3 years’ experience in the advertising sales environment
3. Experience in sponsorship environment will be an advantage
4. In-depth understanding of the broadcasting industry in general; programming and production in particular
5. Knowledge of the Sales and Marketing environment
6. Solid Project management knowledge