Business Manager

PERMANENT VACANCY FOR A BUSINESS MANAGER

Our client is responsible for the design, implementation, maintenance, and support services working with the greater payments industry of South Africa. The function of the Company also contributes to the safety, efficiency, and effectiveness of the global financial system in which South Africa participates.

PLEASE DO NOT APPLY IF YOU DO NOT QUALIFY IN FULL. NO CV WILL BE KEPT FOR FUTURE USE.

Minimum Of 3 Years Relevant Degree/National Diploma Is Essential.
5 - 8 years of experience in an executive assistant role or professional business management role in the C-suite.
Project management experience would be an advantage.
Financial services experience would be an advantage.
Advanced MS 365 suite.
SA Payments industry knowledge and experience.

The Business Manager (BM) role will report to the Chief Financial Officer (CFO) and the Chief Payments Officer (CPO). Administration support will be provided to the Executive Advisor of our client as required. The Business Manager will be responsible for the execution of all executive assistance and general business management duties to enable the executive and managers to optimise their portfolios and execute their roles and responsibilities effectively and efficiently.

The Business Manager will act as the liaison for the executive offices, while establishing and maintaining the highest levels of professionalism. The Business Manager will support the management of internal and external stakeholders as well as formal and informal stakeholder structures.

Key Responsibilities:

• Provide end-to-end executive office and administrative support to the function executives by managing function and cross-function responsibilities at a senior management level on behalf of the executives.
• Provide office coordination and management, including planning and coordinating the daily functioning of the executive office.
• Proactive diary management, prioritisation and support, ensuring that key meetings are scheduled, prioritised, and prepared for adequately.
• Manage all the office logistics required for the in-scope executive offices including planning and coordinating travel, accommodation and meeting management (venues, parking, catering, equipment, and other meeting requirements).
• Manage executive office expenses within budget and execution of the expense administration process.
• Manage the executive office administration, record keeping and filing systems by applying the documents management policies of the organisation.

Executive Business Management:

• Manage strategic and business projects as well as initiatives in the offices of the executives.
• Preparation, collation and circulation of documentation for relevant committees or structures. This includes agendas, meeting packs, presentation minutes, action logs, and ad hoc items.
• Ensure all documents adhere to the Company's language style standards and guidelines.
• Compile accurate minutes at meetings as required by the executives and managers in accordance with the administration and professional standards in place. Also ensure that all decisions at meetings are accurately and appropriately recorded in the minutes and are actioned to employees or stakeholders, as and when required.
• Compile accurate action logs and proactively coordinate and follow up on action items arising from meetings and decisions taken in the offices of the relevant teams.
• Prepare and track matters arising and actions from all meetings.
• Track and follow-up on action items.
• Be the primary point of contact and liaison for internal and external stakeholders on behalf of the relevant teams, including coordinating and arranging all stakeholder engagements as required by the executives and managers.
• Conduct business research and data analytics as required by the offices of the relevant teams.
• Assist the relevant team with the preparation of reports for the committees and structures' meetings.
• Continuously review and identify business management areas of improvement.

Desired Skills:

• General business processes management
• Integrate strategy and operations
• Data analytical skills
• Management Information Systems
• Planning and organising skills
• Stakeholder management

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