Bookkeeper / Office Manager

Job Reference : CPT-Meg-1

Do you have a good track record of bookkeeping and debtors experience, analytical and accurate qualities, and are you highly proficient in Excel (v-lookups / H-lookups / formulas)?

Our client in Montague Gardens requires a bright, positive, willing to learn candidate who can accept responsibility, a people person who enjoys being in charge of an office where they are the 'go to' person in getting everything sorted.

Experience with Xero is an advantage.

Being immediately available is highly advantageous.

Duties & Responsibilities

1. Grade 12; Basic accounting diploma advantageous
2. Proficient in Excel (v-lookups / H-lookups / formulas), Word, and Outlook
3. Experience with Xero is an advantage
4. Bilingual (English – speak / Afrikaans – understand)
5. Presentable with outgoing, well-spoken, confident & friendly communication skills
6. Excellent financial acumen with accounts
7. Own transport essential
8. Ability to take on responsibilities, use initiative, and work well in a team & independently

Duties

1. Reporting to the Director and Financial Manager
2. Tracking of servicing invoicing for both Cape Town and Durban branches
3. Reconciliation of all closed services per month invoiced
4. Follow up on outstanding accounts
5. Create proforma invoices and track deposits (request deposits)
6. Send final invoice to customer upon finalization of job
7. Job costing installations
8. Ensure job costings are accurate and complete for the month (Dbn / Cpt / Jhb)
9. Cost of Sales report (monthly) – Services / Spares (Cpt / Dbn / Jhb)
10. Certificates (SASA / SAGA / AASA – annual) to clients upon completion of job and receipt of final payment
11. Assist with insurance claims (Dbn / Cpt / Jhb)
12. Manage WIP / check proformas converted correctly to invoices – distributed to clients
13. Manage rental agreements
14. Xero – process invoices / credit notes daily, allocation of receipts from / to WIP and daily receipts to closed jobs
15. Manage client enquiries telephonically, helping and going the extra mile to ensure you can get back to them with exact information required
16. Build sound relationships with clients, enjoy being the go-to person when help is needed
17. Registration of any new contract fitters that are working on site
18. Record daily hours worked by all employees, complete monthly and weekly schedules
19. Check working hours and daily signing in and out
20. Manage sick leave schedules and administration required
21. Manage in-house database of customer lists
22. Ensure that jobs being worked on are updated daily as to the current fitment status
23. Manage costing compilations for all work requirements
24. Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
25. Manage transport invoices at month end
26. Ensure administration for health and safety compilation is updated and on file when needed
27. Manage the royalties program
28. For rental units, ensure month rental and water and sewerage accounts are issued timeously and payments are received
29. Reconciliation of vehicle fleet for Cape Town, Johannesburg, and Durban

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information.