BOOKKEEPER - MULTIFRANCHISE POLOKWANE

Job Description

Motus Multifranchise Polokwane (Hyundai and Kia Polokwane) is looking for a BOOKKEEPER. The role includes Debtors duties and reports to the Financial Manager. The position is responsible to ensure the accurate completion of all reporting requirements and management accounts according to best practice accounting principles.

Position Overview

To ensure the accurate completion of all reporting requirements and management accounts according to best practice accounting principles.

Specific Role Responsibilities

Key Duties and Responsibilities:

• Prepare, report and consolidate financial statements:
  • Generate trial balances and reconciliations.
  • Accurately prepare and review all reconciliations.
  • Ensure all accruals and journal entries up to date.
  • Prepare cost allocations for payments and deposits.
  • Manage all payments and allocation of receipts (i.e. cheques, electronic fund transfers etc.)
• Control fixed assets and follow up on outstanding vehicle debtors:
  • Calculate all additions, disposals and depreciation of assets.
  • Align all physical assets with asset register.
  • Ensure that depreciation calculation agrees with nominal account.
  • Vehicle debtor queries actioned within specified timeframe.
• Assist FM/DP with management of daily, operating and annual financial reports, meeting applicable timelines.
• Handle insurance administration including investigation of insurance claims, responsible for 3rd party payments, and accurate recovery of excesses.
• Reconcile stock:
  • Prepare and/or review vehicle, parts and asset stock-takes.
  • Process credit notes, do parts creditors recon and follow up on variances.
  • Reflect vehicle stock accurately and timeously in nominal ledger; reconciliation of nominal ledger accounts and follow up on variances.
  • Calculate depreciation on demo vehicles (ensure stock is accounted for against NRV).
  • Calculate and forecast provisions (used obsolescence, fleet claims ageing, warranty ageing etc)
• Prepare audit schedules for auditors and assist them in finalising audits.
• Calculate and submit monthly VAT Recon.
• Review FSP calculations
• Cash Management
• Maintain good housekeeping within department in terms of ensuring that financial documents and records are filed and archived for easy accessibility.
• Ensure that the correct accounting policies and procedures are followed at all times.

Qualifications and Experience

Experience Required:

• 3+ years' bookkeeping experience in a similar environment.
• Relevant bookkeeping/ finance experience within the motor industry at dealership level is highly desired and would give a candidate an advantage.

Minimum Qualification/s Required:

• Senior Certificate with Mathematics and Accounting is minimum.
• N.Diploma or B.Com degree with Accounting (or other relevant NQF6/ NQF7+ qualification) – highly desired

Other Requirements:

• Valid, unendorsed driver’s license and the ability to competently and legitimately drive.
• Computer literate; highly proficient in Excel and Outlook.
• Knowledge and ability to use relevant DMS functions (Drive IA) is an advantage.

Skills and Personal Attributes

Skills and Expertise Required:

• Communication: Able to communicate professionally at multiple levels in a professional, diplomatic, polite and rational manner even when under pressure.
• Interpersonal competence; effective at working with people.
• Financial Accounting
• Competent application of accounting fundamentals and principles.
• Financial and Accounting Controls experience
• Financial and commercial acumen/ thinking
• Sound knowledge and understanding of accounting and tax concepts, financial statements, trial balance, financial recordkeeping process and books or accounts of the company.
• Analyses and reconciles financial information and data, resolves accounting issues, and reports on such.
• Compiling and presenting reports.
• Planning and organising
• Problem-solving and judgement skills
• Decision making and action orientated.
• Conflict handling
• Time management, including the ability to respond to and resolve queries and issues in the minimum amount of time.
• Able to work independently and under pressure.

Personal Attributes:

• Professional
• High level of detail and accuracy
• Energetic and self-motivated
• Resilient and hard working
• Deadline driven
• Systematic and methodical
• Empathetic when dealing with personnel matters.
• Someone who upholds professional ethics and values.
• Must be assertive and comfortable to share views and ideas in the interest of good financial management of the business.