Associate, Accounts Payable

Publicis Re:Sources is the technology and business services backbone of Publicis Groupe.

Publicis Groupe is the 3rd largest communications group worldwide, Leader in digital and Interactive Communication. With activities spanning 120 countries on five continents, Publicis Groupe employs approximately 100,000 professionals. Publicis Groupe offers local and international clients a complete range of communication services.

Job Description

The key Accountabilities are, but not limited to:

1. Ensure all vendor invoices received (media, non-media, expense claims) are booked in the ERP on the agreed timelines.
2. All account queries and disputes to be properly communicated with vendors, agencies, and within Resources internal team.
3. Processing of all staff expense claims against weekly timetable.
4. Payment of intercompany and overseas suppliers and RTCI’s.
5. Prompt and efficient handling of all supplier/staff/client queries.
6. Management of all filing requirements both written and online where appropriate.
7. Coordination with Agency, clients, suppliers and within Re:Sources team to resolve issues that will achieve target goals.
8. Ensure prompt resolutions of any account queries and disputes.
9. Supplier reconciliations within monthly timetable.
10. Payment of intercompany and overseas suppliers are within guidelines and on time.
11. Ensuring all internal record management is maintained to comply with all audit standards.
12. Ad hoc projects as required.

Qualifications

Experience/Qualifications:

1. 1 – 2 years of experience in AP role.
2. Worked in a fast-paced high volume AP role will be a benefit.
3. Experience in media/advertising industry is an advantage but not necessary.
4. Vietnamese national.

Knowledge:

1. Financial accounting knowledge, particularly in accounts payable.
2. Sound knowledge of Spreadsheet and analysis skills.

Skills (including technology):

1. Knowledge of BCC systems.
2. Intermediate skills in Excel.

Attributes/behaviours:

1. Strong attention to detail within a high transactional environment across multiple agencies.
2. Ability to communicate in both written and oral form to ensure queries are understood and resolved within timeframes.
3. Ability to influence suppliers on process improvement and change management projects as appropriate.
4. A team player who understands that working independently to achieve key tasks supports and enhances team delivering to customers.