Assistant Professional

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Apply now for the position of Assistant Professional in Gauteng, South Africa.

The Personal Assistant (PA) to the CEO and CFO will provide high-level administrative support to the executive team, inclusive of the DI/AT Team as well as the Vitro Management Team.

This role requires a proactive and highly organized individual who can manage multiple tasks and priorities efficiently. The PA will act as the primary point of contact for internal and external stakeholders, ensuring smooth communication and coordination.

Duties and Responsibilities

Administrative Support:

1. Manage the daily schedules, appointments, and travel arrangements for the CEO, CFO, support the DI/AT team as well as Vitro management. Ensure that all meetings and events are well-organized and run smoothly.
2. Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel arrangements.
3. Coordinate and prioritize daily tasks, ensuring deadlines are met.
4. Handle confidential and sensitive information with discretion.
5. Screen and manage incoming calls, emails, and other communications.
6. Prepare correspondence as needed.
7. Assist with preparing purchase requisition and goods receipt for supplier payment (SAP).
8. Assist with expense claims (on Concur).

Communication:

1. Handle all incoming and outgoing communications, including emails, phone calls, and correspondence. Draft and proofread documents, reports, and presentations as needed.
2. Serve as a point of contact between executives and internal/external stakeholders.
3. Build and maintain professional relationships with clients, business partners, and colleagues.
4. Respond to inquiries and follow up on communication with appropriate parties.

Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for executive meetings. Coordinate logistics for board meetings, conferences, and other events.

Project Management: Assist with special projects and initiatives as assigned by the CEO, CFO, DI/AT and Vitro management. Track progress and ensure timely completion of tasks.

1. Assist with various projects by tracking progress, managing timelines, and supporting team collaboration.
2. Ensure key stakeholders are kept informed of project statuses.

Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.

Office Management: Oversee office supplies and equipment, ensuring that the executive office is well-maintained and functional.

1. Oversee the organization of files and records, ensuring proper documentation and easy retrieval.
2. Coordinate with other departments when necessary.
3. DHL shipment – assist with creating waybills for shipments to customers, business partners and SHS regional offices.

Qualifications & Experience

1. Education: Bachelor’s degree in business administration, Management, or a related field.
2. Experience: Minimum of 5 years of experience in an executive assistant or personal assistant role, preferably supporting C-level executives.

Skills

1. Excellent organizational and time management skills.
2. Strong written and verbal communication skills.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Ability to multitask and prioritize effectively.
5. High level of professionalism and attention to detail.
6. Strong interpersonal skills and the ability to work well with diverse teams.

Who we are:
We are a team of more than 71,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing.

How we work:
When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

As an equal opportunity employer, we welcome applications from individuals with disabilities.

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