Assistant Occupational Health and Safety Officer

The Assistant Health and Safety Officer is responsible for maintaining a safe working environment for all staff, ensuring tenants fulfill their safety obligations, and safeguarding public safety for visitors to the precinct. Reporting to the Senior Manager: S, H, E and Utilities, the incumbent will ensure compliance with the Occupational Health and Safety Act 85 of 1993, SANS 10400 Building Regulations, and local fire regulations. Key duties include identifying and mitigating OHS and fire hazards, managing onsite medical facilities, overseeing evacuation procedures, and supporting tenant compliance and emergency response teams. Additionally, the incumbent will serve as the Environmental Officer when required.

Role Objectives:

Health and Safety Legal Compliance

• Ensure compliance by all V&A personnel and tenants to the Occupational Health and Safety Act 85 of 1993 and applicable safety legislation and standards.
• Maintain and Monitor the V&AW Safety Management System (SMS) which includes implementation of Occupational Health and Safety regulatory requirements, best practices, and company Safety procedures to achieve the V&AW OH&S Objectives.
• Coordinate and assist with identifying safety and fire hazards and risks.
• Investigate and communicate reportable fire and safety incidents to the relevant authorities.
• Assist with the coordination of V&A Waterfronts’ safety and fire emergency response/preparedness.
• Provides a technical support role to the V&AW Divisions on safety and fire issues by providing feedback and following up on deviations, Incidents & gaps.
• Assist with problem-solving and identification of root causes of safety and fire incidents and non-conformances.
• Perform safety audits and inspections to assess the Waterfront’s safety performance and compliance.
• Follow-up on safety audit report recommendations and corrective actions implemented by the various divisions.
• Drive asbestos abatement program
• Responsible for the Co-ordination and administration of the staff medical surveillance/monitoring requirement (COIDA)
• Organize employee OH&S awareness training to ensure that employees are familiar with the OH&S hazards and risks associated with their duties.
• Conduct OH&S onsite and common area housekeeping inspections and management walkabouts.
• Conduct quarterly and random Safety inspections across retail, commercial and F&B tenancies.
• To be in attendance and conduct pre-opening Inspections at all tenant installation and working closely with the TI and development teams.
• Use statistical techniques to monitor OH&S incident trends to ensure necessary action plans are in place to rectify deviations (CHASE)
• Ensure successful implementation and maintenance of the contractor management process

Fire Safety

• Conduct emergency preparedness and evacuation drills for all tenants and staff
• Implement the emergency procedures for all buildings and developments.
• Ensure fire compliance by conducting visual inspections, audits, and recording.
• Ensure that all fire equipment is maintained by conducting regular inspections
• Attend, observe, and provide feedback for all tenants’ evacuation drills
• Ensure Co-ordination with the various City Department

SHE Management for all V&A related Events

• Attending small to medium event related planning meetings
• Ensure implementation of all events related procedures.
• Ensure structural compliance on all temporary structures erected for events.
• Ensure the appointment of medical services as a requirement to events.

Stakeholder Management

• Collaborate and work closely with the relevant Executives and Senior Managers, as well as other key stakeholders within the Business
• Build and maintain good working relationships with all regulatory bodies as well as external service providers
• Foster professional working relationship with tenants to ensure excellent customer service
• Build professional working relationships with trusted service providers and suppliers

General

• Responsible for the control of administrative requirements, record keeping, and reporting deadlines associated with the function.
• Keep abreast of developments, legislative changes, emerging trends, and latest technologies in the profession.
• Attend the SHE Committee meeting as the appointed OH&S Specialist Co-opt Member of the committee.
• From time to time may be delegated to fulfil the Senior Manager: S.H.E. & Utilities role during his / her absence.
• Management and record keeping of all first aid stock.
• Responsible for the annual medicals for staff
• Assist internal departments with ad hoc technical and operational legislative requirement.
• Ensure optimal functioning of the onsite medical facility, currently serviced by ER24

Duty Manager

• Responsible for entire precinct when on standby/weekend duty, every 8 to 10 weeks, ensuring all problems, i.e., lift stoppages, breakdowns, parking boom failures and leaks are solved timeously.
• Responsible for the compilation of feedback reports when on weekend duty.
• Represents the Executive Manager: Operations outside working hours and hands/takes over to/from the Night Manager when on duty

Educational Requirements:

• NQF 5/6 level qualification
• Relevant Diploma or Bachelor’s degree in a Safety field. (e.g. NEBOSH Safety Management International Diploma, NEBOSH ProQual Diploma)
• Level III First Aid Certificate

Knowledge Requirements:

• Applicable Fire and Safety Acts, Regulations, Bylaws of the City of Cape Town and applicable standards
• Fire and Occupational Health and Safety risk identification and management
• Occupational Health and Safety Awareness & Training programs
• COIDA Management
• Fire and Safety compliance management to all applicable Safety & Fire Regulations, Acts and By-laws as well as applicable standards to which the Company subscribes to
• Computer literacy, i.e., proficiency in the full Microsoft Office Suite (365) and business application systems

Skills Requirements:

• Diagnostic / Expert thinking
• Analytical / Critical reasoning
• Logical problem-solving
• Detail orientation
• Emotional intelligence
• Customer service
• Relationship building
• Verbal reasoning
• Numerical reasoning
• Planning and organising
• Prioritizing work
• Resilience

The ideal candidate should have up to 5 years of relevant experience in Health and Safety