Assistant Finance Manager

Financial Intelligence Centre (FIC)

Pretoria

ZAR 200 000 - 300 000

Job description

Job Description

JOB PURPOSE:

To assist the Financial Manager (FM) with the execution of the finance functions.

KEY PERFORMANCE AREAS:

TECHNICAL

Assist the Finance Manager (FM) with the execution of the finance functions.
Coordinate and facilitate the resolution of all requirements, compliance, and contractual issues timely with the Insurer, including timely renewal of annual insurance.
Manage the cashbook management function and petty cash management in line with the FIC policy and procedures.
Perform the functions of secretariat for the asset Disposal Committee.
Review asset register and calculations for accuracy and compliance, making recommendations to the Financial Manager.
Responsible for the Debtors management function, ensuring timely recording of transactions in line with policies and procedures.
Coordinate and facilitate the resolution of all compliance and contractual issues timely with the Travel Agent.
Compile cost containment reports and other National Treasury requirements for review by the Finance Manager.
Supervise the creditors’ payment cycle and ensure payments are in compliance with PFMA requirements.
Ensure proper contract management and SCM compliance before approving reconciliations.
Review creditors’ reconciliations and follow up/assist with queries/other outstanding issues as required.
Ensure timely submission of reconciliations and/or confirmation of payments.
Responsible for the full monthly accrual process and regularly review and update the process.
Maintain/update and implement internal controls and procedures, including relevant forms.
Takes accountability for own work and prioritises delivery of own outputs against work plan accordingly to deadlines.
Identifies system/process gaps in the creditors function as well as the accruals and insurance processes and propose improvements to the workflow in line with current developments affecting the relevant areas.
Prepare and deliver work solutions for the creditors function as well as the accruals and insurance processes.
Provide feedback on technical issues and complex interventions.
Analyse recurring problems/errors/other issues in the creditors function as well as the accruals and insurance processes and propose corrective actions/changes in procedures.
Ensure compliance with all statutory requirements relating to financial control, financial management, and accounting.
Ensure implementation and adherence to finance policies, procedures, and systems across all teams.
Accommodate and respond to stakeholder/client requests and queries.
Liaise with external/internal stakeholders/creditors under guidance from the Finance Manager.
Perform other related duties as may be assigned to you.

MANAGE PEOPLE

Manage the creditors’ team, including the GRN section, according to finance operational standards.
Coach and counsel staff.
Provide the team with technical guidance.
Review and sign off work executed by team members and ensure it conforms to policies, procedures, and legislative requirements.
Prioritise and allocate work to the team.
Actively manage performance.
Report on team progress against set objectives and standards.
Ensure implementation of learning and development interventions for the team.

GOVERNANCE, RISK MANAGEMENT, COMPLIANCE, AND INFORMATION/KNOWLEDGE MANAGEMENT

Ensure compliance with codes of conduct, policies and procedures, and legislative requirements.
Provide input into budget for the business unit.
Contribute to the development and improvement of creditors’ policies, systems, practices within best practice, industry standards, and applicable legislation.
Provide input into other finance policies, processes, and systems as well as alignment with related function processes and systems.

EDUCATION, SKILLS AND EXPERIENCE:

Relevant Finance Degree (Accounting or Financial Management).
Minimum 5+ years’ experience in the finance department, of which 3 should be on a supervisory level.
Honours or studying towards honours will be an added benefit.
Experience in asset management.
Workable knowledge of insurance management will be advantageous.
5 years’ experience in all reconciliations, the payment cycle, and contract management.
5 years’ experience in accruals and the monthly accrual process.
5 years’ experience in financial accounting systems.
Analytical ability and attention to detail.
Experience in MS packages.
Confident and decisive.
Good communication skills.