ASSISTANT DIRECTOR: PROCUREMENT (ACQUISITION RFP) ERRUTUM

Department of Agriculture and Rural Development

ASSISTANT DIRECTOR: PROCUREMENT (ACQUISITION RFP) ERRUTUM

• Reference Number: REFS/022107
• Directorate: Supply Chain Management
• Number of Posts: 1
• Package: R444 036.00 per annum (plus benefit)
• Enquiries: Mr. Rassy Rasemetse, 011 240 3083

Requirements:

• Grade 12 plus an appropriate Bachelor’s degree (NQF level 7) in Supply Chain Management/ Finance or relevant qualification as recognised by SAQA.
• 3 years’ relevant experience in tender management and contract management.
• Valid driver’s license.
• COMPETENCIES: Good Financial Management skills, Computer literacy; In-depth knowledge of Public Service Regulatory Framework, Division of Revenue Act, PFMA, Treasury Regulations, and Supply Chain Management Framework; Good communication (written and verbal) skills; Good interpersonal skills; Planning and organising skills; Problem solving and conflict management; Service delivery innovation; Good report writing.

Duties:

• Ensure effective and efficient tender administrative support to the Department in compliance with all applicable legislative frameworks.
• Liaise with project managers.
• Compile and collate standard bid documents, coordinate bid advertisements and attend bid briefing sessions.
• In conjunction with the BEC Chairperson, ensure that bid evaluation committee meetings take place, prepare letters of appointment for the bid evaluation committee members and notify them of the dates accordingly.
• Facilitate and administer the evaluation process of bids, prepare project plan for evaluation dates and brief the BEC of their roles in the evaluation process.
• Ensure that the calculated prices and the functionality points gained are in accordance with the preference or evaluation points system.
• Prepare recommendations submission to the BAC to approve and award the bids.
• File all bid documents, ensuring confidentiality, prepare letters of acceptance to successful bidders and regret letters to unsuccessful bidders, and respond to all bid-related queries.
• Prepare monthly reports of bids awarded, cancelled and in progress.
• Administer variations to the contracts. Evaluate applications for price adjustments and invoke penalty clauses.
• Evaluate applications for variations, amendments and cancellations and develop proposals for approval.
• Undertake dispute resolution and ensure that all documentation is prepared and available to resolve disputes.
• Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services.
• Supervise, monitor contract compliance by determining whether product/services are delivered at the right time, of the right quantity, right products, right place, right conditions, right quality and right price according to the contract.
• Supervise and monitor supplier performance according to the contract and service level agreements.

Notes:

• Please note: To apply for the above position, please apply online at http://professionaljobcentre.gpg.gov.za/ or Hand Deliver at Ground floor, Main entrance 56 Eloff Street, Umnotho House Johannesburg. The application must include only completed and signed new Z83 Form, obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Applications on OLD Z83 will not be considered. Certified copies of Identity Document, Grade 12 Certificate and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualified. Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report. The Department’s intention is to promote retrospectivity (Race, Gender, and Disability) in the Public Service through the filling of this post. Preference will be given to Females, Youth and people with disability in accordance with the departmental employment equity Plan. The Department reserves the right not to appoint. Please ensure that you submit your application before the closing date as no late applications will be considered. If you apply for more than 1 post, please submit separate applications for each post that you apply for. Due to the large number of applications we envisage to receive, applications will not be acknowledged. The department does not accept applications via email or fax. Correspondence will be limited to shortlisted candidates only. Applicants must declare any pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered during/after the interview took place, the application will not be considered and in the unlikely event that the person has been appointed such appointment will be terminated. The successful candidate will be appointed subject to positive results of the security clearance process. The successful candidate will be required to enter into an employment contract and sign a performance agreement with the Department. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts, or the Department is affected by any process such as, but not limited to, restructuring or reorganization of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future.

Employer: Department of Agriculture and Rural Development

Location: Johannesburg (Head Office)

Closing Date: 31-01-2025

Criteria Questions:

• Do you have Grade 12 plus an appropriate Bachelor’s degree (NQF level 7)/Honours degree (NQF level 8) in Supply Chain Management/ Finance or relevant qualification as recognised by SAQA?
• Do you have 3 years related contract management experience at supervisory level?
• Do you have a valid driver’s license?

Please Notes:

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.