AP Supervisor: Merchandise – Direct Store Delivery

Purpose of the job

Reporting to the Accounts Payable Accountant (Merchandise), the Accounts Payable Supervisor: Merchandise is responsible for ensuring the accurate and timeous processing of all DC merchandise payments in accordance to compliance guidelines and the required Group practices.

Working with merchandise suppliers, this role will also be responsible for handling any payment related queries.

This role will supervise a team of AP Clerks and will work alongside them to deliver services in accordance to the time and quality standards agreed and defined in the SLAs as per the Shared Service Management Framework

Job Requirements

Skills and attributes

• Good knowledge of accounting procedures and finance processes
• Attention to detail
• Time management
• Good planning skills
• Good communication skills
• Good supervisory skills

Experience

• 1-3 years of functional working experience
• Experience supervising a team in a transactional environment is preferable

Qualification

• Matric required, Advanced Diploma or equivalent certification in Finance/Accounting/Business Administration advantageous

Key Performance Areas

• Ensure the accurate and timeous processing of merchandise DC payments as per agreed SLAs;
• Attend business requirements in relation to DC merchandise payments;
• Respond to merchandise supplier queries and escalate to the responsible stakeholders if necessary;
• Review adherence to regulatory payment requirements;
• Review appropriate controls are in place within merchandise payment processing and approval;
• Effectively allocate work to team members;
• Monitor and measure the quality of all work performed by the team;
• Manage and evaluate the quality of AP merchandise master data to ensure accuracy in payment processing;
• Conduct review of activities in their relevant area within Accounts Payable to ensure adherence to policies, compliance and quality of service delivery;
• Manage and resolve or escalate queries and exceptions as well as all supplier disputes;
• Ensure VAT and all other compliance is adhered to with respect to invoices prior to payments;
• Ensure the adoption of any new systems within own team and provide support to ensure team capability;
• Support the accurate recording of Raw Material deliveries for Supplier payment;
• Release SAP documentation (orders, invoices for payment);
• Preparation of interim and year-end audit information and liaison with internal audit.

Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act.