AP/AR Credit Assistant

This position exists to ensure the timeously capturing of invoices, statements and payment of suppliers per agreed terms. Furthermore, to ensure the timeously issuing of invoices, statements and the collection of the customers book in order to optimise cash flow, minimise risk and retain outstanding balances at acceptable levels.

Responsibilities

Reporting

• Assist in preparation of accurate reports on creditors ageing, outstanding creditors, etc.
• Assist with preparation of accurate reports on debtors ageing, business chain, outstanding debtors, impairment of debtors, etc.

Governance

• Comply with relevant accounting policies and procedures.
• Ensure compliance with relevant legislation (Income Tax Act, Value Added Tax Act, International legislation, etc.) including legislative amendments and industry best practices.
• Assist in preparing the annual audit file for external auditors, various reconciliations and assist external auditors with queries.
• Assist internal audit during annual internal audit process.

Supplier Management

• Assist with maintaining complete and accurate creditor records (Incl. trade and cash book creditors).
• Ensure timeously capturing of creditors invoices and supplier credit notes to enable payment according to agreed terms.
• Review invoices and supporting documentation for correctness.
• Obtain proof of delivery from supplier or sites.
• Prepare reconciliations of statements and balances.
• Import payment batch into banking system.
• Issue proof of payment to suppliers when required.
• Follow-up on creditor related issues and the tracking thereof.
• Comply with internal control systems, as well as new policies or controls to be implemented.
• Conduct ad hoc financial investigations.
• Comply with delivery of services against SLA’s.

Customer Management

• Assist with maintaining complete and accurate debtor records.
• Capturing of SLAs invoices and credit notes to enable timeous debt collection and revenue recognition.
• Perform reconciliations of statements and balances.
• Follow-up on debtor related issues and the tracking thereof.
• Comply with internal controls as well a new policies or controls to be implemented.
• Preparation and posting of intercompany invoicing.
• Ensure customer debtors' are adhered to.