Administrator: Projects (9 month contract - Maternity Cover)

The Information & Communication Services (ICS) department of the University of the Western Cape (UWC) is seeking to appoint a well-organized Project Administrator on a contract basis for 9 months.

The successful candidate must be able to work with a broad spectrum of stakeholders, work well under pressure, perform all required project related administrative functions and provide extensive support to Project Managers and Business Analysts that are concerned with the implementation of Projects or Programmes.

Role Responsibilities:

• Day-to-day administration and support of multiple projects to ensure smooth and timely delivery
• Schedule meetings and workshops
• Prepare and document all meeting/workshop agendas and minutes
• Track sign-off of project artefacts and deliverables
• Monitor, track and update RAID (Risks, Actions, Issues and Decisions) Log items
• Assist with the preparation of weekly, monthly and Executive reports
• Assist with Procurement related activities across multiple projects
• Financial Administration, including:
• The updating of project financial reports and project budgets,
• Processing and raising Purchase Orders for project and departmental procurement
• Maintain all project and document folders
• Provide responses to ad hoc requests for information on projects
• Act as a link between the Project Management Office and University stakeholders as and when required
  

• Grade 12 Certificate
• 2-3 Years’ experience within Project Administration
• Sound technology skills relating to the use of:
• MS Office Excel
• MS Office Word
• MS Office PowerPoint
• Google Business Tools: Sheets, Docs, Slides as well be able to navigate between team drives, folders, etc.
• Strong planning, organising and time management skills;
• Strong verbal and written communications;
• Demonstrated ability to work both unsupervised and collaboratively within a team to deliver results within agreed deadlines;

Preferred Qualifications, Skills & Experience:

• Additional post Grade 12 certificate, Diploma or BTech Degree within the IT field
• Experience in using project management software and tools (e.g. MS Project, PPO)
• Experience and knowledge of project management principles and methodologies (e.g. PMBOK, Waterfall, Prince2, Agile, etc.)

Required Competencies:

• Ability to multitask, working on a number of projects simultaneously with tight deadlines
• Ability to take initiative and follow instructions
• Fast learner, able to adapt to change quickly
• Strong communication and interpersonal skills, as well as the ability to communicate effectively across diverse audiences, both verbally and written
• Problem solving skills
• Strong attention to detail
• Excellent organisational skills