Administrator (Data)

Job Title: Administrator (Data)

Location: Belfast, BT18 9HU

Salary: £23,400 p.a.

Contract Type: Permanent

Hours: Full time, Monday - Friday

About Us

Optima Health are the UK market leader of Occupational Health and Wellbeing services. Our heritage can be traced back to 1947 where we were pioneers in the provision of Occupational Health and have led the way ever since, bringing new and innovative solutions to employers across the UK. We can offer unrivalled clinical expertise and industry leading tailored solutions to our clients. We work with over two thousand businesses, in various industries, and our aim is to improve the health and wellbeing of the UK workforce by supporting healthy high performance in our client organisations, helping them to achieve their full potential through their people.

Optima Health not only provide an excellent package, but we also offer a structured induction and training programme in your first few weeks. We offer tailored career development and opportunities for further training and qualifications, to support you in your career journey. We are committed to making this a really great place to work, so together, we live by our values; We are one team, we do the right thing, we are shaping tomorrow, and we are never too big to care.

Role Summary

The role of Administrator will provide a high standard of administrative support to the occupational health service. The ability to cope with a busy office environment and varied workload is required and accuracy and attention to detail is essential. Effective and efficient people skills are a vital part of the role. The post holder will ensure that all Occupational Health data is cleansed and up to date in line with GDPR regulations, as well as assisting in the efficient running of the clinics in the office.

Main Duties And Responsibilities

1. To identify all hard and electronic medical records and define their retention period in line with the data retention policy.
2. To have knowledge of procedures and protocols.
3. To scan and upload any outstanding data from clinicians onto the relevant systems.
4. Work under own direction to ensure data is processed efficiently and in line with the data cleansing guidelines.
5. To perform reception duties within the clinic.
6. To perform all tasks and duties when required providing flexibility within a team working environment.
7. Carry out special projects, as directed by senior management.
8. To process the incoming and outgoing post for the office.

Required Experience, Skills, and Knowledge Required for the Role:

1. 2 years administration experience.
2. Effective communication and people skills.
3. Excellent IT skills, MS Office literacy and experience of database management.
4. Knowledge of Access to Medical Records Act, Data Protection Act and Information Governance would be desirable but full training will be given.

What Can We Offer You?

1. Competitive salary.
2. 25 days annual leave, plus bank holidays.
3. Buy and sell holiday scheme.
4. Pension scheme.
5. Health Cash Plan.
6. Career progression opportunities.
7. Employee Assistance Programme.
8. Cycle to work scheme.
9. Eye care test vouchers.
10. Flu vaccination scheme.
11. Employee discount scheme.
12. Life assurance.
13. Professional registrations fees paid.
14. Clinical Training Academy.

Optima Health is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to age, gender or gender expression, disability, race or ethnicity, religion or belief or sexual orientation.
All salaries are displayed as Full Time Equivalent (FTE).