Administrator: Car Sales (Umhlanga)

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Direct message the job poster from ZEDA Limited

Talent Acquisition at Avis Budget Rental & Leasing

Core purpose of the role

To provide administrative support to the branch to ensure information and financial hygiene; efficient and effective systems operation, administrative sales support and adherence to audit requirements.

Key deliverables and outputs

• Process the branch petty cash as per procedure, loading claims weekly, balancing cash on hand and allocating/ monitoring staff and supplier claims
• Ensure that daily receipting is done and handed to the manager for sign off daily
• Submit creditors and GL recons by deadline date
• Ensure that general ledger recons balance before being submitted to Finance by deadline
• Complete and request all requisitions timeously
• Maintain and update the second-hand goods register monthly as per deadline and present to manager for signature monthly.

Operational

• Ensure that consolidated debtors report is submitted daily
• Process all opened orders and follow up on queries
• Ensure that the full VTC function is up-to-date and filed and signed off accordingly
• Ensure all branch transfers are captured on Evolve
• Keep the asset register up-to-date and filed
• Answer and redirect all calls to the switchboard
• Greet customers and direct them to the correct people in a helpful and friendly way
• Ensure that copies of all paperwork submitted to HQ is kept and filed at the branch
• Report any branch maintenance requests to the Facilities team for action
• Maintain records of and report on all documentation relating to general building maintenance and office facilities in terms of due items in order to comply with relevant legislative requirements (e.g. OHSA, POPIA, FICA etc.)
• Assist with other related ad hoc administrative/accounting functions/tasks.

Internal and External Stakeholders

The role requires close engagement and collaboration with key internal and external stakeholders.

Internal Stakeholders

Finance team, broader Car Sales team.

External Stakeholders

Suppliers, customers and visitors to the branch.

Academic Qualifications

• Matric
• Valid Driver’s License.

Advantageous:

• Relevant Tertiary Qualification.

Note: Incumbent will be responsible for his / her own transport to and from work.

Work Experience

Advantageous:

This job requires that the employee maintains the highest level of Honesty and Integrity as he /she will have access to company assets, cash handling and confidential record storage areas. This requires that a formal personal background check is undertaken.

If you have not heard anything from us after 2 weeks of applying, please consider your application unsuccessful. Applications closing date 11/04/2025

Seniority level

• Associate

Employment type

• Full-time

Job function

• Customer Service
• Industries
• Consumer Services