Administrative Officer B2

Department Description/Departement Beskrywing

Faculty of Medicine and Health Sciences

MBChB Unit

Administrative Officer B2 (Job Level 11.2)

(Tygerberg Campus)

Ref. TGB00/022/0225

The MBChB Unit provides central administrative support and coordination of activities related to the presentation of the undergraduate MBChB programme in the Faculty of Medicine and Health Sciences at Stellenbosch University (SU).

Duties/Pligte

• Providing administrative support within the MBChB Unit, including administrative support to the MBChB Programme Coordinator.
• Providing miscellaneous administrative support for selected academic modules and rotations, including:
• Taking responsibility for meetings, including organisation, minute taking, and finalising reports;
• Providing support for allocating students to clinical sites and groups;
• Populating student placements on the Faculty's academic management system (Placement Plus);
• Tracking student participation;
• Organising training events for staff involved;
• Managing, uploading, coordinating, and scheduling academic activities of the programme on the Faculty's academic management system (Placement Plus);
• Booking venues;
• Loading marks;
• Ensuring the timeous scheduling of assessments according to standard operating procedures;
• Distributing online student evaluation surveys;
• Curating and managing content on the University's learning management system (FMHS Learn), including uploading material, placing announcements, and setting up assessments;
• Assisting with addressing and referring queries from students and staff.
• Providing general office support to the MBChB office, handling electronic communication and/or telephone calls.
• Assisting with the dissemination of relevant information to students / stakeholders.

Job Requirements/Pos Vereistes

• Higher Certificate in Office Administration (NQF 5) or similar.
• Up to three years' relevant experience in student administration at a tertiary institution.
• Knowledge of advanced clerical, operational or customer service skills acquired through education, experience or on-the-job training.
• Advance knowledge of and skill in Microsoft Office software as well as sharing software.
• The ability to function under pressure.
• Excellent interpersonal skills.

Recommendation/Aanbeveling

• Knowledge of policy and procedures related to University programmes and administrative support at the level of an academic department and/or division.
• A working knowledge of SUNStudent, SUNLearn and other administration systems.

How To Apply/Hoe Om Aansoek Te Doen

Stellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the institutional EE Plan of the University.

Stellenbosch University reserves the right not to make an appointment.

Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees), must reach the University before or on the closing date of the advertised post.

APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.

The University reserves the right to investigate qualifications and conduct background checks on all candidates.

Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.

Enquiries/Navrae

Enquiries regarding this post: Mrs Jenny du Plooy on 021 938 9937.

Enquiries regarding remuneration/benefits, as well as technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753 (Stellenbosch) / 021 938 9636 (Tygerberg).

Currency ZAR

Commencement Date 01-Apr-2025

Closing Date 28-Feb-2025

Amount of Travel

Work At Home