Administrative Assistant

We are seeking a highly organized and meticulous Administrative Assistant to join our dynamic team. The ideal candidate will support our office operations, ensuring smooth and efficient functioning. This role requires an initiative-taking individual with excellent communication skills and the ability to think critically about how tasks impact our internal systems. Dedication, strong work ethic, and a willingness to learn are highly valued and rewarded. A passion for fashion is a plus.

Key Responsibilities

• Provide administrative support to management and other departments.
• Manage and organize office operations and procedures, including:
• Stock take and product loading.
• Order packing and purchase order checking.
• Upkeep of product loading sheets and stock records.
• Pricing updates and booking deliveries.
• Ensuring the accuracy of internal ERP systems.
• Handle correspondence, emails, and phone calls professionally.
• Schedule and co-ordinate meetings and appointments.
• Assist in preparing reports, presentations, and other documents.
• Maintain and update company databases and records.
• Support the planning and execution of company events and exhibitions.
• Liaise with suppliers on pricing, product sourcing, and lead times, and with clients regarding delivery times, order receipt, and after-sales service.
• Perform general office duties such as filing, photocopying, and ordering supplies.

• Proven experience as an Administrative Assistant or similar role.
• Valid driver's license.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with stock management and ERP systems is a plus.
• HR and accounting experience are advantages.
• Non-smoker.

• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Initiative-taking attitude with a willingness to learn and improve.
• Strong sense of responsibility and accountability.
• Excellent organizational and time management skills.
• Self-sufficient with critical thinking abilities.
• Attention to detail and strong problem-solving skills with consideration for internal systems.
• Adaptable and flexible to manage varying tasks.

• A good dress sense and interest in the fashion and apparel industries.
• Ability to help create social media content.
• Friendly and outgoing personality.

• Opportunities for skill development and professional growth.
• Support for maintaining work/life balance.
• A creative and collaborative work environment.
• Employee recognition.
• Open-door management policies for transparent communication.