Administrative Assistant

Telephone and Communication

• Professional handling of all incoming calls and messages.
• Effective management of the office's mobile phone and communication channels.
• Effective liaison with relevant persons and departments.
• Timely and professional handling of e-mail correspondence.

Administrative Duties

• Computer skills: Effective use of Excel, Word, PowerPoint and other Microsoft programs.
• General administration: General administrative tasks, including minute-taking and meeting planning.
• Document management: Printing, organising files and checking marketing materials.
• Courier services: Coordinating courier services for sending and receiving packages.
• Key management: Control and record keeping of keys for various departments.
• Quotations: Obtaining and managing quotations.

Security

• Forward report to security company and report deviations.
• Monitoring of Visitors Register.

Customer Service and Sales

• Professional reception and welcoming of customers and visitors.
• Management of small-scale sales and liaison with customers.
• Facilitation of orders for shells, new buyers and sellers.
• Management of the checkout process for crates and bags.
• Coordination of sponsorships and promotions.

Personnel Administration

• Permanent staff: Handling general paperwork, leave, overtime, and hours.
• Seasonal staff: Registration, processing hours, overtime, taxi forms and receiving new employees.
• Issuance of pay slips, warnings and salary enquiries.
• Management of gate access for staff and visitors.

Inventory and Management Responsibilities

• Place and manage weekly orders for kitchen supplies and stationery.
• Coordinate cultural alignment activities on a weekly basis.
• Arrange and administer internal and external events.

Accreditations

• Support management with standards and documentation.
• Ensure compliance with Health and Safety regulations and keep records up to date.

• At least 2 years of experience in a similar role.
• Strong computer skills (Microsoft, Uniclox).
• Excellent communication skills in Afrikaans and English.
• Organised and meticulous with administrative tasks.
• Professional, customer-oriented mindset with a positive approach.

• Email your comprehensive CV to exceedhr@exceed.co.za.
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.