Administrative Assistant

VACANCY – ADMINISTRATIVE ASSISTANT

Company Overview: At Tuffias Sandberg, we hold a reputable position and are a respected firm in the auditing and financial advisory field, dedicated to delivering unparalleled excellence in professional services. With a legacy spanning over 90 years, our firm has set the benchmark for integrity, innovation, and client-focused solutions in the industry.

Position Overview: The Administrative Assistant is responsible for supporting the compliance team in implementing and maintaining FICA regulations, ensuring that all client information and documentation are accurate and up to date. This role involves data entry, document management, and communication with clients to gather required information. The role further involves assisting the Technical / Quality team with various administrative duties such as scheduling training, maintaining training schedules and registers.

Key Responsibilities:

1. Client Verification: Assist in the verification of client identities and the collection of necessary documentation to comply with FICA requirements. Ensure all client records are updated and accurately maintained in the system.
2. Document Management: Receive, review, and file FICA documentation, ensuring completeness and compliance with regulations. Organize and maintain physical and digital files, ensuring easy access and retrieval of documents.
3. Data Entry and Database Management: Accurately input client information into the compliance database. Regularly update client records and manage the database to reflect current and compliant information.
4. Communication: Communicate with clients to request missing or additional documents and resolve any discrepancies. Communicate with the technical team to request documents. Provide support to internal teams by sharing necessary information and updates regarding FICA compliance.
5. Compliance Monitoring: Assist in monitoring transactions and activities to detect potential compliance issues. Report any suspicious activity or discrepancies to the compliance officer or relevant department.
6. Administrative Support: Provide general administrative support to the compliance and technical team, including scheduling meetings, preparing reports, and managing correspondence. Assist in the preparation of compliance audits and reports.

Skills and Qualifications:

1. Education: Minimum of a high school diploma; a certificate or diploma in business administration, finance, or a related field is advantageous.
2. Experience: Prior experience in an administrative or compliance role, preferably within a financial services environment.
3. Skills: Strong attention to detail and organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Good communication skills, both written and verbal. Ability to handle sensitive and confidential information. Presentable as the successful candidate will be dealing with clients.

Attributes: Proactive, reliable, and able to work independently as well as part of a team.

Working Conditions: Office-based, with office hours from 08h00 – 17h00. May require occasional overtime to meet deadlines or during busy periods. This role is ideal for someone who is detail-oriented, enjoys working with data and documents, and has a keen interest in compliance and financial regulations.

Application Process: Interested candidates should submit their resume, ID, qualifications and a cover letter outlining their qualifications and experience related to this position.