Administrative Assistant

A digital marketing agency in Cape Town is seeking an administrative assistant to support executives, managers, and team members. This role requires a range of tasks to ensure a well-organised and efficient workplace. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, assist with projects, and support data entry and file management.

Role and Responsibilities

1. Manage and organise electronic files and documents.
2. Assist in maintaining accurate and up-to-date financial records, including accounts payable and receivable.
3. Assist in organizing and coordinating staff events, including team-building activities, social gatherings, and celebrations, ensuring successful execution and positive employee engagement.
4. Schedule lectures, meetings and manage calendars.
5. Assist with client queries.
6. Assist with data entry and record-keeping.
7. Arrange for IT support and correspond with IT professionals to resolve technical issues.
8. Perform other administrative duties as assigned.
9. Accurately fill in and maintain attendance registers for staff, ensuring records are up-to-date.
10. Assist with internship reporting.
11. Assist with internship recruitment.
12. Manage and update the asset register, ensuring accurate records and efficient resource utilization.
13. Provide support for various project management tasks.
14. Assist senior staff in verifying meeting notes and ensuring the completion of action items.

Education, Experience and Competencies

1. Three-year diploma.
2. Bookkeeping experience is advantageous.
3. Prior administrative experience.
4. Valid driver's license - Own vehicle for errands.
5. Excellent written and verbal communication skills.
6. Strong organisational and time-management skills.
7. Proficiency in Microsoft Office Suite.
8. Ability to work independently and remotely with minimal supervision.
9. Exceptional accuracy and attention to detail.

To Apply

Please send your CV, copy of ID, and motivational letter to recruitment@conversionscience.co.za.

Please note that if you have not been contacted within 3 days, your application is unsuccessful.