Administrative and Logistics Assistant for Resilient Cities Limpopo Program

The USAID-funded Resilient Cities Limpopo Program, implemented by Tetra Tech ARD, is currently accepting expressions of interest for an Administrative and Logistics Assistant. This position will be based in the main office in Pretoria, South Africa.

Position Description: The program aims to increase urban residents' access to safe and reliable water, sanitation, and solid waste services in the Limpopo River Basin region of Southern Africa, including parts of Botswana, Mozambique, and South Africa. Tetra Tech will partner with local governments and other stakeholders to strengthen municipal governance, enhance public service delivery, and develop sustainable, climate-resilient solutions.

Working under the direction of the Deputy Chief of Party, the Administrative Assistant will provide administrative and logistical support for the Resilient Cities Limpopo Program, ensuring efficient operations of activities in compliance with USAID and Tetra Tech policies and practices.

Responsibilities:

1. Assistance with the procurement of equipment, supplies, and services in compliance with USAID and Tetra Tech policies.
2. Assistance with project inventory control and tagging.
3. Ensures proper vehicle coordination and maintenance.
4. Coordinate logistics for all in-country travel and short-term international travelers, including for business trips, seminars, conferences, and meetings. Assists with travel logistics including booking flights, hotels, and rentals as required.
5. Assists in the coordination of logistics between the Home, South Africa, Mozambique, and Botswana Offices.
6. Support the project team with correspondence, filing, document editing, and obtaining approval of administrative documents.
7. Answers phones, relays messages, and welcomes guests.
8. Manages multiple calendars, including scheduling meetings and coordinating appointments for the HR/Office Manager.
9. Supports the technical team with events management logistics, as needed.

Minimum Qualifications Required:

1. Minimum bachelor’s degree in related field (relevant experience may substitute).
2. Minimum of 3 years’ experience in an equivalent position providing administrative support to a USAID-funded or other international donor-funded projects.
3. Demonstrated capacity to provide logistical and administrative support to donor-funded programs. Previous USAID experience strongly preferred.
4. Experience with Microsoft Office applications such as Excel, Word, PowerPoint, etc.
5. Excellent interpersonal skills, including patience, diplomacy, willingness to listen, and respect for colleagues.
6. Ability to work individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.
7. Fluency in English (written and oral). Fluency in Portuguese would be beneficial.
8. Possession of driver’s license.
9. Current authorization to work in South Africa is required at the time of application.

To be considered, please submit the following:

1. Cover Letter
2. CV in reverse chronological format

Please ensure that only the requested documents listed above are submitted. Only candidates selected for an interview will be contacted. No phone calls, please.