Administration Officer Ii

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Administration Officer II Details

Closing Date : 03/10

Reference Number : UNI-8

Job Title : Administration Officer II

Business Unit / Division : Consumer

Job Type Classification : Permanent - Normal

Location - Town / City : Germiston

Location - Province : Gauteng

Location - Country : South Africa

Minimum Education Level : Higher Certificate

Job Advert Summary

Unitrans is seeking to employ an Administration Officer II who, under general supervision, performs a limited variety of clerical duties for functional groups involving compiling and arranging data, making standard computations, processing and coding documents, and maintaining records and files. Routines are generally prescribed and supervision is readily available.

Required Qualifications

Education: Grade 12 / Matric / NQF level 4, Advanced Certificate / NQF level 5

Years of Experience: Up to 3 years in a similar role

Duties & Responsibilities

1. Ensure POD's are done daily
2. Creating and issuing PO's
3. Collection of POD's trip sheets
4. Ensure that trip numbers are on the POD's and monitor that all POD's are there
5. Load POD's on electronic system and keep the necessary copies / proof
6. Liaise with client on completed POD's
7. Record all the info on the POD's on a schedule / register
8. Filing done daily in order number sequence
9. Copying
10. Filing
11. Faxing
12. Reception / Telephones
13. Data capturing
14. Minute taking
15. Ensure files are updated and maintained
16. Check that trip sheets are signed daily
17. Ensure good customer relations in daily interaction
18. Compile daily hours worked
19. Data capturing for daily and weekly KPI reports
20. Compile weekly input for wages processing
21. Monitor and administer staff leave
22. Update and maintain records
23. Assist staff with queries
24. Liaise with suppliers and follow up on outstanding invoices
25. Distribute NBC leave balance to the Supervisors on a weekly basis
26. Oversee all aspects of the NBC employees hours, the ERS system and monthly submission
27. Assist with administrative activities related to inventory management and stock takes

Policy

We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.