Administration Assistant (Must reside close / In Grahamstown)

F and B Administrator needed for a 5 star lodge

MUST live in Grahamstown / Reside close

Candidates who are open to relocation from afar will NOT be looked at

POSITION INFO :

ADMINISTRATION ASSISTANT POSITION

We are seeking a highly organized and detail-oriented Admin Assistant to support our store team. The ideal candidate will assist with the day-to-day administrative tasks, ensuring the smooth and efficient operation of the procurement department. This role requires excellent communication skills, a proactive attitude, and the ability to multitask.

Responsibilities:

• Assist with loading invoices
• Assist with managing stock
• Assist storemen with receiving deliveries, checking and packing
• Assist storemen with preparing deliveries to lodges
• Check all expiry dates
• Once a week visit to all lodges and villas to check on Housekeeping, food, bar, and equipment stock
• Manage stock in fridges / deep freezers / stock management / rotation of stock / expiry dates
• Manage stock takes and loading of figures
• Compare prices from suppliers
• Maintain equipment lists from villas and lodges
• Send updated lists of shortages etc to managers

Requirements:

• Must be computer literate and functionally competent (Excel, Word, Email)
• Must be able to communicate clearly with suppliers, managers, and colleagues
• Must be able to work in a team
• Must be able to work on the Sage stock system
• Must be physically strong and able to work in fridges and freezers
• Good knowledge of administration (food and beverage / stock-taking systems)
• Must have a valid driver's license

Qualifications and Experience Required:

• Matric or Grade 12 certificate would be an advantage
• Minimum of 3 years hospitality service experience in reputable establishments
• Valid Code 8 / 10 Driver’s license is compulsory
• Valid PDP would be an advantage

This position is a Live-out position – from Grahamstown preferably.

This person will report to the Executive Chef with input from the Financial Controller.